Community Council
Welcome To Our School Community Council Page!
The purpose of the Community Council is to involve parents in decision making at the school level. Elected parents represent the parents of the school and participate in developing plans for improving the school, make decisions on how to best expend School LAND Trust Program monies, and increase public awareness of school trust lands and related policies.
- Meeting Schedule
- Community Council Members
- Current Year Agendas and Minutes
- Past years Agendas and Minutes
- School Improvement and LAND Trust Plans
- Become Involved
- Rules of Order
Meeting Schedule
Community Council Members
| MEMBER | TITLE | |
| Michelle Wunderlich | Chairperson (2023) | emwunderlich.mw@gmail.com |
| Robert Kinghorn | Principal | rkinghorn@dsdmail.net |
| Paige Scott | Parent (2023) | paige89@aol.com |
| Kirk Redford | Staff (2023) | kredford@dsdmail.net |
| Crystal Kinghorn | Parent (2023) | kinghorn2005@hotmail.com |
| Ellen Timmins | Vice Chair (2023) | ellen.timmins@gmail.com |
| Andre Erebia | Parent (2023) | aerebia@utah.gov |
| Maude Beckman | Parent (2023) | josephandmaude@gmail.com |
Current Year Agendas and Minutes
Past years Agendas and Minutes
SCHOOL YEAR 2021 - 2022
| October 26, 2021 | Agenda | Minutes |
| November 30, 2021 | Agenda | Minutes |
| January 25, 2022 | Agenda | Minutes |
| February 23, 2022 | Agenda | Minutes |
| March 29, 2022 | Agenda | Minutes |
| April 26, 2022 | Agenda | Minutes |
SCHOOL YEAR 2020 - 2021
| October 21, 2020 | Agenda | Minutes |
| December 2, 2020 | Agenda | Cancelled |
| January 20, 2021 | Agenda | Minutes |
| March 17, 2021 | Agenda | Minutes |
| April 21, 2021 | Agenda | Cancelled |
| May 19, 2021 | Agenda | Minutes |
SCHOOL YEAR 2019 - 2020
AGENDA |
MINUTES |
|
| October 29, 2019 | Agenda | Minutes |
| January 21, 2020 | Agenda | Minutes |
| March 17, 2020 | Agenda | Minutes |
| April 21, 2020 | Agenda | Minutes |
SCHOOL YEAR 2018 - 2019
COMMUNITY COUNCIL MINUTES
2018 - 2019
May 8th, 2019
Welcome
Approval of last meeting’s minutes
Introducing Robert Kinghorn (New Principal)
Financial Update:
Academic Update:
Any other items:
Future Agenda Items:
Adjourn
Meeting dates: See you next year!
March 13th, 2019
Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya, Kristine Munk
Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.
Financial Update: Just over $5000 left. It can roll over.
SIP mtg on March 25@8am Kendall Bldg.
K-3 has increased reading scores. This is in part due to phonics, PLC, and Latinos in action.
SIP Objectives and where we want to allocate money:
- Attendance
- Math is the same. The district provides funding. Designated $15,000 for subs for Math Professional Development.
- Language Arts
- Science SEM money
- Quality Staffing
$8000 for Americorps Mentors
The item of stipends for STEM endorsements was tabled.
Meeting adjourned. Ron motioned, Michelle second, unanimous.
February 13th, 2019
Welcome
In attendance: Maude Beckman, Ron Bailey, Kristine Munk, Buck Ekstrom, Michelle Wunderlich, Rachel Black
Excused: Kirk Redford, Emily Montoya
Approval of last meeting’s minutes: Buck motioned, Ron seconded, unanimously approved
Financial Update:
- Title I budget cut discussion: Ron motioned to approve trust lands funds to pay for teacher salaries from last year's carryover (about $50,000) so that we are in compliance with our expenditures. Rachel seconded the motion. Vote was unanimous.
- Discussion about remaining CC funds
Academic Update:
- Attendance initiatives: We discussed the several attendance efforts and policy. Clarification will be made with teachers so that attendance activities are based ONLY on attendance (i.e., Not homework completion, etc.)
School Improvement plan from 2018-19 will be emailed to committee members for their reviewing preparation for the 2019-20 SIP.
Any other items:
Future Agenda Items: Budget Review, SIP
Adjourn
Meeting dates: March 13th, April 10th, May 8th @ 4:30pm
December 12th, 2018
Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya
Excused: Joshua Stott, Kirk Redford
Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.
Financial Update: Three 2nd grade TA’s have been hired. The 6th grade ordered their laptops. iPads were ordered. We should have about $15,000 left in our budget. We need to spend it ALL of the budget.
- Absences are greater this year than last year. How can we improve this?
We have a plethora of incentives, maybe they are just getting old and need to be reemphasized. - How can we invest parents? Do we need new incentives?
- Video Contest idea was discussed. Students could submit a short video. We could show them at school, in the announcements, etc. We could create a school YouTube channel.
- Could we get celebrity endorsement? (Short blurbs from celebrities talking about attendance to play on various platforms.)
- The school improvement plan is due March 25th.
Motion to adjourn by Buck, Maude seconded, unanimous.
Next time: Talk about mini grants. Update the proposal form. They should also attach the school improvement plan and their goals.
November 14th, 2018
Members present: Michelle Wunderlich, Buck Ekstrom, Joshua Stott, Maude Beckman
Visitors: Kristine Monk
Excused: Ron Bailey, Emily Montoya, Rachel Black, Kirk Redford.
Reading of last meeting’s minutes by Michelle Wunderlich. Buck asked that we specify that the academic update ranking was in Dibels.
Buck motioned that we approve with the adjustment, Michelle seconded, the motion was carried unanimously.
Financial Update: This year’s funds are about $50,000. We’ve only encumbered about $7,000 for extra SEM hours and $2,000 for attendance.
- Buck asked if the council would consider paying for part-time teachers assistant for the 2nd Grade team. The TAs would be half time and would cost $7,000 each for a full year. After discussion that we allocate $18,000 to hire 3 teacher’s assistants for the 2nd grade team. Michelle seconded. The motion was carried unanimously.
- Debbie Williams (2nd Grade) asked for an additional 10 iPads to replace old ones that no longer work. The cost would be $400 each + incidental. Buck motioned that we approve $4500 to purchase 10 iPads, cases and chargers. Josh seconded. The motion was carried unanimously.
- 6th Grade laptop update: Buck will follow up with price as 6th grade team had not gotten back to him.
- Resource help: not needed right now. Wasatch elementary is brainstorming with us to create a step between resource and a learning center.
- Academic Update: Buck will email attendance data.
- New School update: Building is scheduled to start next spring/summer. Buck wants to start planning a groundbreaking ceremony for the community.
- Buck would like to have a school song. Michelle suggested we have the students enter a contest for the lyrics. Michelle and Maude have an idea of someone who could help put it to music.
Next meeting: Follow up on 6th grade laptops and approved expenses. Start planning next year’s school improvement plan in January and February. The district’s planning meeting is March 25th, 2019.
Michelle motioned we adjourn the meeting, Buck seconded, and the motion was carried unanimously.
10 October 2018
Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,
Members not present: Kirk Redford
We still need to approve minutes from the May 2018 meeting.
The computers for the 5th grade were delivered today.
- Motion: Approve the minutes from last meeting with one change.
Michelle motioned; Rachel seconded. Motion carried.
Business
- No financial update.
- The 6th grade would like 6 extra laptops. The committee would be happy to supply funds. The overall question and concern are what type and how much money was needed. There was much discussion about laptops vs CloudBooks. Buck will follow through, asking the 6th grade teachers to get a bid from STS, and check with the 4th grade to see if the programs the 6th graders need (Universal Sandbox, and weather apps, etc.) will work on the CloudBooks. The committee will then vote via email to get them the devices faster.
- The 6th grade teachers also would like access to Mastery Connect. This will give them the ability to graphs and other data from teachers around the country. The cost will be $750 ($250 per teacher).
Ron motioned to approve the $750, Buck seconded. Motion carried.
- Academic Update: Buck will forward more information.
South Clearfield was ranked 3rd in the district for the highest growth, 2nd in Title 1.
This year’s focus is writing, next year will be math. The other 3 foci are 1- Core Phonic Survey, 2-More effective use of Data Binders, 3- Opening Your Practice (Swivel Cam Project)
- The PTA President is Ashley Martin.
- Rachel mentioned a "Communities that Care" workshop on October 24 from 11-2. Maude and Michelle will attend.
Meeting adjourned at 5:40 pm.
11 September 2018
Meeting called to order at 4:05 pm.
Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,
Members not present: Mr. Redford
Minutes will be sent out from the last meeting for approval.
Elections
- Motion: Maude Beckman to serve as the 2018-2019 Community Council Chair
Vote: Motion carried (unanimous)
- Motion: Emily Montoya to serve as 2018-2019 Community Council Secretary
Vote: Motion carried (unanimous)
Business
- Each member of the Community Council needs to attend a Council Training (list provided) or watch a PowerPoint.
- Motion: Ms. Ovard would like a few extra Cloud Books for the second grade. Committee decided on 4 extra devices and 5 mice or $1500, whichever is cheaper.
Vote: Rachel motioned; Maude seconded. Motion carried (unanimous)
- Enrollment is lower this year, around 500 students.
- Budget of $50,000. We should apply for grants from various companies. We should also encourage teachers to ask us for exactly what they want, and we will try to give it to them.
- We should invite/encourage other parents to join the Community Council.
- Motion: The Community Council will meet the 2nd Wednesday of every month at 4:30.
Vote: Unanimous
Meeting adjourned at 4:40 pm.
School Improvement and LAND Trust Plans
Link to the School Improvement Page on the Assessment Department.
Assessment's School Improvement Page
- Click on the "SIP" tab on the top of the page
- Click on the "Current Plans" tab halfway down the page
- From here, you can find your school and the composite school plan
Become Involved
Serving on the School's Community Council
Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.
This year our school received approximately $92,500 from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.
Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.
ELECTION INFORMATION:
Community Council Application (Due 9/5/2023)
Community Council Election 9/7/2023
Rules of Order
Rules of Order and Procedure – School Community Council
To promote ethical behavior and civil discourse each council member shall:
- Attend council meetings on time and prepared
- Make decisions with the needs of students as the main objective
- Listen to and value diverse opinions
- Be sure the opinions of those you represent are included in discussions
- Expect accountability and be prepared to be accountable
- Act with integrity
CONDUCTING A MEETING
All meetings are open to the public and the public is welcome to attend.
The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office. The agenda will include the date, time and location of the meeting.
Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.
The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in. The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.
The chair conducts the meetings, makes assignments and requests reports on assignments. In the absence of the chair the vice-chair shall conduct meetings.
Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10). Items on the agenda take priority over other discussions coming before the council. Council action will be taken by motions and voting with votes and motions recorded in the minutes.
A motion (or an action to be taken by the council) is stated as a motion. Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion. Then the council members may provide input and discussion as called upon by the chair. When discussion seems complete the chair may call for a vote on the motion. Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3. If the vote on the previous question fails the council goes back to discussing the first motion. If the motion to call the previous question passes, the chair directly calls for a vote on the first motion. A vote to call the previous question is usually used to move business along.
Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.
- A tie vote is a lost vote.
- A main motion may be amended.
- Nominations can be closed by saying, “I move to close nominations.”
- Most motions are main motions.
- A point of order is offered when there is some question if procedure had been followed correctly.
- To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.” This requires a second and a 2/3 vote.
- Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
- A person who made the motion may withdraw the same motion.
Election of the Chair and Vice-chair
After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal. The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure: a) Members interested in either office may use the self-nomination process. Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council. A nominee must receive a majority vote of the council members present. Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority. When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.
Removal and Replacement
If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant. The position shall be filled by the regularly established election procedure.
Conflict of Interest
A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act.