Community Council

SCHOOL YEAR 2022 - 2022

Link to the School Improvement Page on the Assessment Department.

Assessment's School Improvement Page
- Click on the "SIP" tab on the top of the page
     - Click on the "Current Plans" tab halfway down the page
     - From here, you can find your school and the composite school plan 

SCHOOL’S PURPOSE

MISSION

Shared Inspired Learning!

VISION

Our school family inspires caring and confident children with a laser focus on learning first, so that students will: 1) Work hard, 2) Make smart choices, 3) Attend college, & 4) Learn to Serve.

SCHOOL PURPOSE

The purpose of South Clearfield Elementary is to promote the mission of learning first for all.  To accomplish our purpose, we do our best to create a compelling place to learn!

DESCRIPTION OF THE SCHOOL

COMMUNITY

 South Clearfield Elementary is a Title 1 school located at 990 E. 700 S. in Clearfield, Utah. We are in a suburban residential community located fairly close to Hill Air Force Base. 

STUDENT BODY

Our student body reflects a very diverse population and is composed of 66% Caucasian, 22% Hispanic/Latino, 3% Native American, 2% Asian, 4% African American and 6% Pacific Islander.  We have approximately 650 students enrolled.

STAFF 

We have 24 highly qualified licensed classroom teachers, 3 licensed Special Education teachers, .5 instructional coaches, 2 administrators, .5 school counselor and .5 psychologist, 22 highly qualified paraprofessionals and various other support staff.  

SCHOOL CULTURE

Teachers and staff members are devoted and committed to helping every child find success through meaningful learning experiences and activities. Teachers have a shared vision regarding the safety and progress of every child and work collaboratively to ensure the well-being and development of all children. Support staff are committed to providing a safe and welcoming environment.    

UNIQUE FEATURES & CHALLENGES

Some of our unique challenges include a high percentage of student mobility, a lack of parental involvement, student behaviors and ELL needs. Students have a lack of technology in the home. Because of these challenges we struggle to keep the high-level learners enriched.    

ADDITIONAL INFORMATION

We have a Before and After ­school programs to accommodate the needs of families.  We also maintain a Head Start/Pre‐school program and utilize Latinos in Action from North Davis Jr. High to further the development and growth in reading and math. 

NEEDS ANALYSIS

NOTABLE ACHIEVEMENTS

1. On time students have improved
2. LCM has been streamlined
3. Atmosphere at the school is positive and uplifting
4. Every classroom has an Apple TV, ceiling mounted Projector, document camera, audio enhanced system, 6 iPads, and small computer lab
5. Double number of students who are served by LIAs
6. Chronic absentee students from last year have improved
7. Three mobile iPad labs with charging carts

AREAS OF RECENT IMPROVEMENT

1. DIBELS scores improved from beginning of year
2. On time students has improved
3. LCM has been streamlined (but still needs some improvement)
4. Atmosphere at the school is positive and uplifting
5. ESL parent involvement has increased
6. 750 people attended Math Night

AREAS OF NEEDED IMPROVEMENT

1.  Better communication with classified staff.
2. Tier I instruction
   1. Continually improving it by discussion strategies in PLCs.
   2. Math coach and ELA support and training.
3. Goal that says 80% students get it after tier I, if not need re-teaching
4. Increase student performance expectations on formative assessments
5. School wide initial benchmarks for math
6. PLCs
   1. Classroom data needs to drive the conversation for the grade level
   2. Determine if individual student needs additional resources or a to reteach a concept to the entire class
   3. PLCs are designed to view and analyze data to make teaching decisions, not necessarily to plan the next weeks lessons
   4. Team working towards common goal of teaching the whole grade level instead of individual classroom
   5. Grade level team curriculum mapping 

Promote school-wide pride in our school by creating a school song, Panther Pledge, etc.  

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $50,000 from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in late spring or early summer. Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

Watch for information on School Community Council elections to be posted here.

School Trust Land Election Information Website

Rules of Order and Procedure – School Community Council 

To promote ethical behavior and civil discourse each council member shall:

• Attend council meetings on time and prepared
• Make decisions with the needs of students as the main objective
• Listen to and value diverse opinions
• Be sure the opinions of those you represent are included in discussions
• Expect accountability and be prepared to be accountable
• Act with integrity

CONDUCTING A MEETING

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

• A tie vote is a lost vote.
• A main motion may be amended.
• Nominations can be closed by saying, “I move to close nominations.”
• Most motions are main motions.
• A point of order is offered when there is some question if procedure had been followed correctly.
• To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
• Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
• A person who made the motion may withdraw the same motion. 

Election of the Chair and Vice-chair

 After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal.   The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:  a) Members interested in either office may use the self-nomination process.  Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council.  A nominee must receive a majority vote of the council members present.  Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.  When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

Removal and Replacement

If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant.  The position shall be filled by the regularly established election procedure.

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. 

Laws and Rules