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Community Council

Welcome To Our School Community Council Page!

The purpose of the Community Council is to involve parents in decision making at the school level.  Elected parents represent the parents of the school and participate in developing plans for improving the school, make decisions on how to best expend School LAND Trust Program monies, and increase public awareness of school trust lands and related policies.

Meeting Schedule

Date

October 29, 2019

January 14, 2020

March 10, 2020

April 21, 2020

Time

Meetings usually begin at 4:00 pm in the conference room. 

 

Community Council Members

Name

Maude Beckman (Chair)

Emily Montoya (Sec.)

Robert Shumway (Parent)

Gloria Garcia (Parent)

Brittney Murdock (Parent)

Kristine Munk (Parent)

Michelle Wunderlich

Kirk Redford (Teacher)

Joy Poulsen (Teacher)

Robert Kinghorn (Principal)

Email

josephandmaude@gmail.com

emmy.montoya@gmail.com

Robert.shumway@gmail.com

CHABELITAALMA1234@GMAIL.COM

brittneyamurdock@gmail.com

kmunk223@gmail.com

emwunderlich.mw@gmail.com

kredford@dsdmail.net

jpoulsen@dsdmail.net

rkinghorn@dsdmail.net

 

Phone

801-402-2500.

Current Year Agendas and Minutes

SCHOOL YEAR 2019 - 2020

 

 

DATE
AGENDA
MINUTES
October 29, 2019 Agenda Minutes
January 14, 2020 Agenda Minutes
March 10, 2020 Agenda Minutes
April 21, 2020 Agenda Minutes

 

 

Past Years Agendas and Minutes

  • SCHOOL YEAR 2018 - 2019

     

    May 8th, 2019

    Welcome

    Approval of last meeting’s minutes

    Introducing Robert Kinghorn (New Principal)

    Financial Update:

    Academic Update:

    Any other items:

    Future Agenda Items:

    Adjourn

    Meeting dates: See you next year!

     

    March 13th, 2019

    Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya, Kristine Munk

    Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.

    Financial Update: Just over $5000 left. It can roll over.

    SIP mtg on March 25@8am Kendall Bldg

    K-3 has increased reading scores. This is in part due to phonics, PLC, and Latinos in action.

    SIP Objectives and where we want to allocate money:

    Attendance

    Math is the same. The district provides funding. Designated $15,000 for subs for Math Professional Development.

    Language Arts

    Science SEM money

    Quality Staffing

     

    Vote: Unanimous
     

    Meeting adjourned at 4:40 pm.

    Vote: Rachel motioned, Maude seconded. Motion carried (unanimous)

    Enrollment is lower this year, around 500 students. Budget of $50,000. We should apply for grants from various companies. We should also encourage teachers to ask us for exactly what they want, and we will try to give it to them. We should invite/encourage other parents to join the Community Council. Motion: The Community Council will meet the 2nd Wednesday of every month at 4:30.

    Business

    Each member of the Community Council needs to attend a Council Training (list provided) or watch a powerpoint. Motion: Ms. Ovard would like a few extra Cloud Books for the second grade. Committee decided on 4 extra devices and 5 mice or $1500, whichever is cheaper.

    Meeting adjourned at 5:40 pm.

     

    11 September 2018

    Meeting called to order at 4:05 pm.


    Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,

     

    Members not present: Mr. Redford


    Minutes will be sent out from the last meeting for approval.

    Elections

    Motion: Maude Beckman to serve as the 2018-2019 Community Council Chair

    Vote: Motion carried (unanimous)

    Motion: Emily Montoya to serve as 2018-2019 Community Council Secretary

    Vote: Motion carried (unanimous)

    • Rachel mentioned a Communities that Care Workshop on October 24 from 11-2. Maude and Michelle will attend.

    This year’s focus is writing, next year will be math. The other 3 foci are 1- Core Phonic Survey, 2-More effective use of Data Binders, 3- Opening Your Practice (Swivel Cam Project)

    The PTA President is Ashley Martin.

    Ron motioned to approve the $750, Buck seconded. Motion carried.

    Academic Update: Buck will forward more information.
    South Clearfield was ranked 3rd in the district for the highest growth, 2nd in Title 1.

    Business

    No financial update. The 6th grade would like 6 extra laptops. The committee would be happy to supply funds. The overall question and concern is what type and how much money was needed. There was much discussion about laptops vs Cloudbooks. Buck will follow through, asking the 6th grade teachers to get a bid from STS, and check with the 4th grade to see if the programs the 6th graders need (Universal Sandbox, and weather apps, etc.) will work on the Cloudbooks. The committee will then vote via email to get them the devices faster. The 6th grade teachers also would like access to Mastery Connect. This will give them the ability to graphs and other data from teachers around the country. The cost will be $750 ($250 per teacher).

    Next meeting: Follow up on 6th grade laptops and approved expenses. Start planning next year’s school improvement plan in January and February. The district’s planning meeting is March 25th, 2019.

    Michelle motioned we adjourn the meeting, Buck seconded, and the motion was carried unanimously.

     

    10 October 2018

    Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,

     

    Members not present: Kirk Redford


    We still need to approve minutes from the May 2018 meeting.

    The computers for the 5th grade were delivered today.

     

    Motion: Approve the minutes from last meeting with one change.
    Michelle motioned, Rachel seconded. Motion carried.

    Motion to adjourn by Buck, Maude seconded, unanimous.

    Next time: Talk about mini grants. Update the proposal form. They should also attach the school improvement plan and their goals.

    November 14th, 2018

    Members present: Michelle Wunderlich, Buck Ekstrom, Joshua Stott, Maude Beckman

    Visitors: Kristine Monk

    Excused: Ron Bailey, Emily Montoya, Rachel Black, Kirk Redford.

     

    Reading of last meeting’s minutes by Michelle Wunderlich. Buck asked that we specify that the academic update ranking was in Dibels.

    Buck motioned that we approve with the adjustment, Michelle seconded, the motion was carried unanimously.

     

    Financial Update: This year’s funds are about $50,000. We’ve only encumbered about $7,000 for extra SEM hours and $2,000 for attendance.

    Buck asked if the council would consider paying for part time teachers assistant for the 2nd Grade team. The TA’s would be half time and would cost $7,000 each for a full year. After discussion that we allocate $18,000 to hire 3 teacher’s assistants for the 2nd grade team. Michelle seconded. The motion was carried unanimously. Debbie Williams (2nd Grade) asked for an additional 10 ipads to replace old ones that no longer work. The cost would be $400 each + incidental. Buck motioned that we approve $4500 to purchase 10 ipads, cases and chargers. Josh seconded. The motion was carried unanimously. 6th Grade laptop update: Buck will follow up with price as 6th grade team had not gotten back to him. Resource help: not needed right now. Wasatch elementary is brainstorming with us to create a step between resource and a learning center. Academic Update: Buck will email attendance data. New School update: Building is scheduled to start next spring/summer. Buck wants to start planning a groundbreaking ceremony for the community. Buck would like to have a school song. Michelle suggested we have the students enter a contest for the lyrics. Michelle and Maude have an idea of someone who could help put it to music.

    School Improvement plan from 2018-19 will be emailed to committee members for their reviewin preparation for the 2019-20 SIP.

    Any other items:

    Future Agenda Items: Budget Review, SIP

    Adjourn

    Meeting dates: March 13th, April 10th, May 8th @ 4:30pm

     

    December 12th, 2018

    Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya

    Excused: Joshua Stott, Kirk Redford

    Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.

    Financial Update: Three 2nd grade TA’s have been hired. The 6th grade ordered their laptops. Ipads were ordered. We should have about $15,000 left in our budget. We need to spend it ALL of the budget.

    Absences are greater this year than last year. How can we improve this?
    We have a plethora of incentives, maybe they are just getting old and need to be reemphasized.

    How can we invest parents? Do we need new incentives?

    Video Contest idea was discussed. Students could submit a short video. We could show them at school, in the announcements, etc. We could create a school youtube channel.

    Could we get celebrity endorsement? (Short blurbs from celebrities talking about attendance to play on various platforms.)

    The school improvement plan is due March 25th.

    Academic Update:

    Attendance initiatives: We discussed the several attendance efforts and policy. Clarification will be made with teachers so that attendance activities are based ONLY on attendance (ie. not homework completion, etc.)

    Discussion about remaining CC funds

    $8000 for Americorps Mentors

    The item of stipends for STEM endorsements was tabled.

    Meeting adjourned. Ron motioned, Michelle second, unanimous.

    February 13th, 2019

    Welcome

    In attendance: Maude Beckman, Ron Bailey, Kristine Munk, Buck Ekstrom, Michelle Wunderlich, Rachel Black

    Excused: Kirk Redford, Emily Montoya

    Approval of last meeting’s minutes: Buck motioned, Ron seconded, unanimously approved

    Financial Update:

    Title I budget cut discussion: Ron motioned to approve trustlands funds to pay for teacher salaries from last year's carryover (about $50,000) so that we are in compliance with our expenditures.  Rachel seconded the motion.  Vote was unanimous.

     


    SCHOOL YEAR 2017 - 2018

    May 17, 2018

    In Attendance: Carey Yardley, Ron Bailey, Kirk Redford, Rachel Black, Buck Ekstrom, Michelle Wunderlich, Maude Beckman, Wendy Arave, Brenda Bennett

    • Reviewed and approved minutes from last meeting
    • Discussed giving Brandie Joos more hours next year for SEM classes
    • Also, discussed adding more time for Pam Chiba and what her role would be in helping students
    • Buck Ekstrom will talk to Penny Johnson about getting iPads for her classroom and if it is necessary with the new chrome books she will receive in her classroom next year. 

    Next meeting: Fall 2018

    March 8, 2018

    In Attendance: Ron Bailey, Kirk Redford, Carey Yardley, Maude Beckman, Michelle Wunderlich, Rachel Black, Wendy Arave, Buck Ekstrom 

    • Reviewed and approved minutes from last meeting
    • Star Wars Movie @ Kaysville Theater on March 31st @ 8:30am for attendance – 90% attendance or better – 1 parent attends for free – concessions will be available for purchase – no transportation provided by the school. Tickets were given to those that qualified
    • Mr. Ekstrom emailed the draft for the School Improvement Plan
    • Teacher Mini Grants were read and approved

    South Clearfield Trust Lands Fund Mini-Grants

     
     

    Teacher

    Grade

    Cost

     
     

    1st Grade Team

    $550.00

     

    Summary: Year of Weekly Reader for first grade team

     
     

    1st Grade Team

    $461.84

     

    Summary: Large, teacher sized abacuses (abacusi?) for each classroom

     

    Pamela Chiba

    Computer

    $359.04

     

    Summary: 8 Robots for help learning coding

     

    Ashlee Sisneros

    5th Grade

    $317.28

     

    Manipulatives - magnets, iron filing, electricity

     

    George Pandoff

    6th Grade

    $500.00

     

    Weather Station

     

    Pamela Chiba

    Computer

    $1,200.00

     

    Quality headphones for the computers

     
     

    1st and 2nd Grades

    $3,000.00

     

    iPad accessories

     
     

    5th Grade Team

    $807.00

     

    Math/Language Arts/Social Studies Teacher Resources

     

    Suzette Cottrell

    Kindergarten

    $698.25

     

    Kindergarten Math/Science/Reading Manipulatives

     
     

    6th Grade Team

    $1,877.50

     

    3D Printer, Filament for printers, nozzle, extruder

     
     

    6th Grade Team

    $1,877.50

     

    Second 3D Printer, Filament for printers, nozzle, extruder

     

    Pamela Chiba

    Computer

    $325.00

     

    More advanced Dash Robots, 2 USB chargers

     

    Emily Brimhall

    K-2 Special Ed

    $120.00

     

    Classroom sensory swing

     

    Sarah Renk

    1st

    $107.00

     

    Math manipulatives, cards, skills boards

     

    Sarah Renk

    1st

    $45.00

     

    Lower case magnetic letters

     
     

    3rd Grade Team

    $1,108.66

     

    Science supplies - straw rocket launchers, racket balls for force and motion, aprons, goggles, trays

     

    Shelly Ovard

    5th

    $254.55

     

    Echo Pen and notebook plus refills (one person take notes that can then be digitally reproduced.)

     

    Susan Walters

    Functional Skills 3 -6

    $140.00

     

    Trampoline, wiggle seat, pressure vest, wiggle cushion

     

    Tiffany Hatch

    1st

    $200.00

     

    Books for 1st grade team use - Cooperative Learning, Win Win Discipline, Class Building Questions, etc

     

    Crystal Gonzalelz

    Kindergarten

    $382.21

     

    Dry Erase boards and markers for letters, and butterflys

     

    Brooke Alldredge

    4th Grade

    $713.13

     

    Weather Station (needs own in room) Science items, pipettes, dig fossills, relief map of Utah, water cycle activity

     

    Susan Walters

    Functional Skills 4 -6

    $70.00

     

    Writing program with different skill levels

     

    Next Meeting: May 17, 2018 @4pm

    February 8, 2018

    In Attendance: Kirk Redford, Carey Yardley, Michelle Wunderlich, Ron Bailey, Wendy Arave, Buck Ekstrom 

    • Minutes read and approved from January meeting.
    • It was discussed that we may be able to use United Way money to pay for the year end attendance movie. (approx. $2000.00) Criteria: Overall attendance for the year - 90% or better 1 free parent.
    • Buck discussed the data for attendance so far, this year compared to last year’s numbers.
    • Projection for Trust Lands money for 2018-19 was given. (Approx. $50,000).
    • The draft for next 2018-19 SIP goals will be drafted two weeks from now.
    • Community Council members approved $3000.00 to complete the first and second grade iPad labs. (cords, headphones).
    • Next meeting: March 8, 2018 @ 4pm.

    January 9, 2018  

    In Attendance: Kirk Redford, Maude Beckman, Michelle Wunderlich, Ron Bailey, Cathy Gilbertson, Carey Yardley, Buck Ekstrom, Wendy Arave

    • Minutes reviewed and approved from December meeting
    • Kaysville Theater is a possible venue for the year end attendance activity – Star Wars Movie
    • Buck will send the reports on absenteeism via email to Council members
    • Riding bikes to school was discussed. Dave Youngberg from the North Davis Fire District was present to talk about safety. The issue will be discussed in the Fall.
    • Internet safety information will be sent home to parents in the form of a brochure. Maude Beckman will find the information to send out.
    • Chrome books have been purchased. 80 @ $221.00 each with 1 cart @ $854.00. A $7000.00 grant that Buck received will be deducted to help defer cost.
    • Michelle Wunderlich and Maude Beckman will attend the year end meeting to represent psrents from our school.
    • Next Meeting: February 8th @4pm

    December 7, 2107

    In Attendance: Kirk Redford, Michelle Wunderlich, Carey Yardley, Maude Beckman, Rachel Black, Ron Bailey, Wendy Arave, Buck Ekstrom

    Absent: Cathy Gilbertson

    Current Balance: Approx. $16,000

    Review and approved minutes from last meeting

    • Star Wars movie theater – (moved to discuss in Jan) Rachel
    • Bikes to school – talked about the safety of riding bikes to school(discuss in more detail during Jan meeting)
    • Parent choice, bike rack needed, who will police it? Buck
    • Chrome books to be purchased Approx $12,00080 @ $125 each, 1 cart also needs to be purchased for a total of 3, Set up done by Paul Waite
    • Parents Empowered – look in to having an Internet Safety program for parents here at the school. Contact Deana Gardner
    • Safety Committee – Marissa

    Next Meeting: Tuesday, January 9, 2018

    SIP: One parent from CC should be present at the April 1st meeting.

    November 14, 2017

    Present: Kirk Redford, Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Buck Ekstrom, Rachel Black, Brenda Bennett, Absent: Wendy AravMinutes from last meeting will be approved by email.

    • Movie Attendance reward would be $5.50/person at Megaplex. We cannot afford that pricing. Rachel will be looking in other theaters that may be an option (Kaysville theater). This would be for the end of year attendance reward.
    • Ipad report: 1st, 2nd, 3rd grades share 1 lab for 2 teachers4th grade is sharing a Lab in the building, Outside portables each have their own lab except for 6th grade which has laptops.Mr. Redford talked about KSG in Kaysville where teachers can get headphones for $2/pair.It was also suggested teachers use alternate grants ( money for classrooms) to purchase headphones and use other avenues first.Carey suggested we wait until January to open Trustland grants.  
    • 2nd Grade wants help with their Ipads. About half of their labs have issues. Buck and Brenda will handle it.
    • Buck and Brenda will hold an afterschool grant writing session to encourage teachers to use all the avenues available.
    • Buck will ask Paul to see who has headphones and who needs/wants them.
    • Teachers can use their Supply money. Discussion of using trustland funds to purchase headphones so they can be used with the Ipads to make them more functional in a classroom setting. It was suggested we have teachers write Trustland Grants requests.
    • Headphones are needed for Ipads. Headphones would be used for programs such as imagine learning and Epic. 
    • Chromebook discussion: We have about $48 000 of available trustland fundsQuestions to be answered: How much set up will be needed and who will do it?  How many would we be buying: 1 or 2 grades? 
    • 6th grade is willing to give their laptops to 5th grade if the chromebooks are purchased.  Which teachers would want them?
    • Mr. Pandoff would like to get Chromebooks. They are not officially supported by the district, but filtering won’t be an issue. The purchase price is about $125/each. We would also need charging carts. Buck would like to start getting them in 4th Grade and have them follow the students until the end of 6th grade. Mrs. Bennett has had previous experience with them and said the benefits are as follow: test scores went up, more instructional time, less anxiety during testing because kids are used to the laptops and it is a routine normal thing.
    • Parent Survey results: 37 answers
      • 89.2% of respondents feel welcome
      • 10.8% feel somewhat welcome
      • Volunteering Barriers: parents want specific times and tasks
      • Example of teachers who is successful at this: Suzette Cottrell
      • Kirk Redford will report to JSSC. Buck will also give him time to discuss this at the next faculty meeting.
      • 1st grade is making individual plans with students.
      • 67 Students were chronically absent during 1st term (missed more than 5 days). Down from last year’s first term number of 105
      • Bikes to School:
      • Ron believes that if Parents think it safe to send their kids on bike, we can’t say different. We would need a bike rack (Surplus?) Buck will Contact Darren Allred who was principal when the ban came into effect. Issue is tabled until the next meeting
      • SIP: Talk about it in February. Meeting in April. 1 Parent from CC should be present.
    • Attendance report:Buck and Brenda are meeting with each grade level to see what intervention can be used.  
    • Buck asked if Trustland funds could pay for $20 000 worth of tutors so the extra title 1 money can go to educational field trips. Carey made a motion to approve, Michelle seconded. The vote was unanimous. 
    • Next meeting (Dec. 7th) agenda items: Bikes, Chromebooks. 
    • Motion to Adjourn: Maude Beckman, Seconded by Kirk Redford, Approved unanimously.

    October 26, 2017 

      • Review and approve minutes from last meeting 
      • Report on assignments from last meeting
      • Ron sent cards to office staff 
      • Elections were held for the members of the 2017-18 CouncilVice Chairman – Michelle WunderlichMembers – Maude Beckman, Carey Yardley, Rachel Black, Cathy Gilbertson, Kirk Redford (JSSC Liaison), Buck Ekstrom. 
      • Secretary – Wendy Arave
      • Chairman – Ron Bailey
      • Internet Filtering reported and discussed by Michelle Wunderlich and Buck Ekstrom. The School District filters the school technology. There was an Internet Safety assembly put on by “Netsmarts” for the entire student body. We would like to provide information about Internet safety to the parents. Some suggestions were to do a presentation at the Parent Advocacy Meeting and possibly using ParentEmpowered.org at a spaghetti dinner for families. Maude Beckman was going to look into these suggestions and report back next meeting.
      • Reword Parent Survey. Make it simple. Add an incentive for the parents who fill out the survey – their students will receive a reward if the parents do the survey.
      • Discussed a family night/attendance reward night – Stars Wars – Rachel Black will check various theaters for the information and report at the next meeting.

      Next Meeting: November 13, 2017

      • Star Wars Movie Family Night
      • ipad follow up from last spring – Mr. Ekstrom
      • Bikes at School
      JSSC information – Kirk Redford

    September 21, 2017 @ 4:00 PM

      • Review and approve minutes from last meeting 
      • Review terms of members of Community Council – Letter was sent out by Mr. Ekstrom to recruit more parents. 
      • Improve communication between the school and parents – Thank you cards sent to office staff for being so welcoming to the parents 
      • Find a volunteer that will be at the school certain days to translate and speak Spanish.
      •  Reviewed the parent survey that was sent out last spring. The questions and responses were reviewed 
      • Next meeting: October 26, 2017
        • Re-elect members/elect members of the council – Buck Ekstrom will run the elections.
        • Discuss ways to improve parents survey.
        • Discuss Internet Filtering 

    May 18, 2017 @ 4:00 PM

    In Attendance: Buck Ekstrom, Jason, Poland, Michelle Wunderlich, Maude Beckman, Carey Yardley, Cathy Gilbertson, Wendy Arave, Ron Bailey 

    • Read and Approved last meeting minutes
    • Discussed attendance parties. Will they continue next year? Decision not to continue with monthly parties.
    • Send home 1st parent letter at 5 absences, second letter (certified) at 10 absences. 15 absences would be a referral to DCFS.
    • Next year administration funded activities 4 per year per grade level. 4 absences to go to award activity. 2 tardies = 1 absence Family reward activity at the end of the 2017-18 school year.
    • Discussed final report on SIP
    • Funding Approx. $70,000
    • Hold elections in the fall
    • Reminder to discuss Internet Filtering at the first CC Meeting 2017-18
    • Survey will be sent out to parents and staff on parent involvement 

    Next Meeting: September 2017

    March 13, 2018

    In Attendance: Buck Ekstrom, Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Cathy Gilbertson, Camille Thompson 

    • Read and approved last meeting minutes 
    • Discussed progress on surveys – Ron will send out survey via email on April 17th 
    • SIP – 2016-17 spent $20,000 leaving a balance of $50,000 
    • Discussed using refresh money to purchase iPads (2 labs)

    Trust Lands $$ to purchase 1 iPad lab

    • Discussed attendance goals to reduce chronic absent students by 15

    Language Arts/Math same goal as last year using benchmark scores

    • Buck will email Science goals 
    • Shared DIBELS scores K-2 growth increase of 70% from BOY-EOY.
    • Next Meeting: May 18, 2017 

    February 7, 2017 @ 4:00 pm 

    Meeting Minutes:

    In attendance: Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Kathy Gilbertson, and Buck Ekstrom.

    • The minutes from last meeting read and approved
    • Information reported on 3rd grade teacher aides – Mrs. Martinez and Mrs. Shurtz will have an aide for 5.9 hrs/day. Ms. Richards will have help from a tutor.

    Continued Parental Involvement Discussion:

    • Read through the 68 Parent Involvement Ideas That Really Work. We discussed the things that we already do at our school.
    • Ron will make a survey to send out to parents via email to find out ways to bring more parents into our school.
    • Buck will provide pre-stamped post cards for teachers to use to send home for various things.

    Deena Gardner from Davis Behavioral Health - (Empower Parents.org) will come and talk about bonding and setting clear boundaries.

    • School Spaghetti Dinner
    • Promote eating dinner together as a family
    • Raffles/drawings

    Ideas talked about for South Clearfield:

    • Grade level programs – sign up monthly, singing, reader’s theater, plays etc.
    • PR training for office staff – Buck
    • Golden Panther for staff – Pearl, Corry, Kari possibly be in charge of the board
    • Principal’s Art Gallery

    DIBELS data – So. Clfd 4th highest in district in growth improvement from BOY-EOY for 2015-2016.

    January 10, 2017 @ 4:00 pm

    In Attendance: Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Cathy Gilbertson, and Buck Ekstrom

    • The minutes from last meeting were read and approved.
    • Review last year’s plan

    Order math manipulatives for each teacher – Buck

    Purchase ipads

    Hours for Jodie Orton

    • Get budget from Nedra and email members – Buck
    • Ipad report on ages and updates of ipads – Buck
    • Talk to teachers about waiting on their computers to be able to purchase more ipad labs for grades 1-3. – Buck
    • A proposal to help out third grade teachers by either hiring a teacher or aides to help in each classroom. Approx 29 ½ hours/week for the remainder of this school year. Buck will discuss this with the third grade teachers and let the committee know. Motion to move forward by email.
    • Report on parking issues – The morning has improved. The word is getting out. Buck and Jason are outside in the mornings to monitor. Still a few problems in the afternoon.
    • Report on attendance goals – emails were going out. Parents were challenging the calls causing stress to our helpers. Tutors will be meeting one on one with the students in their assigned groups to build a relationship with them. Maude is looking into taking our attendance concerns to a school board meeting for some new ideas. Possibly having an alert show up in Encore so the teachers can be more proactive in contacting parents of those with chronic absences.
    • Parental Involvement Discussion – Read through the 68 Parent Involvement Ideas That Really Work provided by Maude. Discussed the things that our school is already doing.
      • Ron will make a survey for parents to fill out at SEP Conferences to help us find ways to bring more parents into the school.
      • Buck will provide pre-stamped post cards and have them available for teachers to use for sending to students/parents.
      • Maude suggested a dinner night for new families.
    • A second meeting was scheduled to continue this discussion on parental involvement.
    • Next meeting date: Tuesday, February 7, 2017 @ 4:00 pm.

    November 15, 2016 @4:00 pm

    Meeting Minutes:

    In Attendance: Ron Bailey, Michelle Wunderlich, Carey Yardley, Wendy Arave, Cathy Gilbertson, Maude Beckman, and Buck Ekstrom

    • The minutes from the previous meeting were read and approved.
    • Attendance reward activities were finalized and approved: 
    • Each activity will take place on the first Friday following the end of each month

               September: Chalk Art - Maude

               October: Marshmallow Fights - Michelle

               November: Dude Perfect trick Shots - Ron, Joey

               December: Snow Sculptures - Buck, Cathy, Wendy

               January: Movie and Popcorn - Michelle

               February: Just Dance Party - Ron

               March: Minute To Win It! - Maude

               April: Fire Dept. Spray - Ron

               May: TBA

    • Teachers will receive a reminder via email - Wendy
    • Proposal was made to allocate money (approx. $2500.00) to hire an individual to help track and promote attendance. Responsibilities would include running attendance reports, keeping track of data, making phone calls and keeping a precise log on each phone call.
    • Maude is going to do some research on parental involvement and how it impacts attendance.
    • Ron is going to talk to the Clearfield City Manager about parents concerns having to do with the parking lot before and after school.
    • Mr. Ekstrom discussed and clarified the school goals.
    • Next meeting date: Tuesday, January 10, 2017 @4:00 pm 

    September 26, 2016 (4:00 PM)

    Agenda:

    1. Read and approve last meetings minutes
    2. Terms of members and when expiring
    3. More members? I found a possible recruit!
    4. Discussion of attendance parties
    5. Report on our school Data
    6. Discuss mascot change
    7. Current budget
    8. Upcoming School Board mtg.

    Future Meetings:

    Tuesday, November 15 – 4:00

    Tuesday, January 10 – 4:00

    Monday, March 13 – 4:00

    Tuesday, May 22 – 4:00 <----Rescheduled

    April 13, 2016

    Members in Attendance:

    Carey Yardley Suzette Cottrell Joy Poulsen Michelle Wunderlich Maude Beckman Tiffany Sherman Ron Bailey Buck Ekstrom

    Meeting Notes:

    1. We reviewed the minutes from March's meeting. Minutes were approved.
    2. Pencils
      1. Ask Emmy where she gets her tri-write pencils from. Buck will order them.
    3. No email was sent out to remind teachers to recruit parents for community council. The school did recruit two new parents for PTA. The Community Council email will be sent out soon.
    4. Attendance
      1. Tardiness are looking good. Attendance is close.
      2. Discussed attendance percentages by grade level.
    5. DIBELS
      1. Buck shared BOY and MOY dibels data.
      2. Latinos in Action class will be expanding next year.
    6. S.I.P.
      1. Areas of needed improvement 2014-15
        1. Better communication with classified staff. Continue to work on this. Buck will post a Friday focus  in the workroom for tutors to read.
        2. We are doing PLCs the right way!
        3. Goal that says 80% of students get it after Tier I instruction, if not re-teaching is needed. We discussed how this is going.
      2. LCM process needs to be improved.
      3. Buck mentioned the need for a math screening test
      4. Progress report 2014-15
        1. Each classroom teacher will maintain current student proficiency and add one more proficient students in each tested area. We did not meet this goal. Rewrite this goal.
        2. Increase median growth score for each tested area by 5 points. Did not meet.
        3. Attract and retained qualified professional staff that reflect the demographics of the school Community. We do have a very qualified staff, but it does not meet the demographic criteria.
        4. Promote healthy lifestyles....goal met
    7. What goals do we want for next year?
      1. Goal: Increase attendance by 1/2 percent. Decrease tardies by 1/2 percent.
        1. Action Step 1: Continue the chronic absences program. Do monthly rewards for perfect attendance rather than by term. It would be nice to have a parent in charge of these. Michelle, Maude, Ron and Carey are willing to help plan the attendance rewards.
        2. Action Step 2: educate parents. Idea...have a video to show in teachers classrooms on back to school night rather than meeting in the gym. Show it the first session. Have the video on loop in the cafeteria.
    8. Growth scores - 2.5% growth, discuss simplifying so students can understand the goal using moving color system, track and improve, needs work.
    9. All subjects increase proficiency by one student per class.
    10. Buck will send us the finished goals

    Budget A. We are planning to carryover approximately $16,000 in order to continue the expanded SEM program next year.

    March 16, 2016

    People in Attendance:

    • Jason Poland
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Heather Mayhew
    • Tiffany Sherman
    • Suzette Cottrell
    • Joy Poulsen

    Meeting Notes:

    1. Community Council read approved minutes from January 20, 2016.
    2. Recruiting Parents for Community Council
      1. Tiffany and Heather handed out flyers to teachers during SEP conferences. They asked each teacher to invite at least two parents to join community council. Tiffany will ask all teachers to follow up with these parents to see if they are now interested in joining Community Council.
    3. Extended SEM
      1. Brandie Joos reported that the extended SEM hours are going well. It has been easier for Brandie to teach and the students are able to get more done.
        1. 4-6th grades receive an hour per week
        2. 3rd grade get 35 minutes per week
        3. 1-2nd get 1.5 hours per week
    4. Copier/Cutter
      1. Can these items be purchased by Community Council?
      2. Revisit this next time
    5. Pencils
      1. Suzette Cottrell tried, but has still not be able to make contact with Susan Sphears.
    6. Signature Page
      1. Members of the council were sent a digital signature page that is for the SIP 2016-17 year. All members who have not already signed the page will wait until the next meeting to do so.
    7. Community Council Budget
      1. Approximately $50,000 is in the budget right now.
      2. Last meeting the council approved up to $4,000 for the extended SEM program.
      3. New iPad labs cost $45,000
      4. Remaining budget = $1,000 ($45,000 + $4,000 + $1,000 = $50,000)
    8. IPad Labs
      1. Mr. Poland proposed that Community Council purchase 3 new iPad labs for the upper grades.
      2. Approximate costs:
        1. ~ $500 per iPad or ~ $15,000 per iPad lab (including cart, chargers, etc.). The labs include about 24 iPads. Keyboards are not included in this price.
        2. 3 labs x $15,000 = $45,000
        3. MDM is being implemented throughout the district right now. This eliminates the need for a person to be in charge of updating the iPad manually.
      3. Mr. Poland suggested that we distribute the upper-grades’ current classroom-iPad to the lower grades once the new labs are purchased.
      4. Questions were asked about Apple TVs. Approximate cost of those would be $1,200.
      5. There are some technology monies in the school budget, but only about $2,600.
      6. The Community Council unanimously approved the purchase of 3 new iPad labs with accessories.
    9. Attendance
      1. The council compared attendance rates from 2015 to this school year. It looks like numbers are sitting about the same as last year. Some data was missing, so Mr. Poland will bring exact numbers to the next meeting or email them to the council before then.
    10. Suggestions for next years’ SIP
      1. Have an attendance goal.
      2. The council will share possible SIP ideas through email, and finalize the SIP at our next meeting.
    11. Next Meeting will be held April 13, 2016 at 3:45pm. We will discuss the SIP for 2016-17. 

    January 20, 2016

    People in Attendance:

    • Buck Ekstrom
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Heather Mayhew
    • Tiffany Sherman
    • Suzette Cottrell

    Meeting Notes:

    1. Enrichment
    2. SEM is currently offered grades 3-6. Mr. Ekstrom presented the idea of extending SEM services to include younger grades. He would increase Brandie Joos’ hours to 29 hours/week (an increase of about 10 hours per week). This will probably start next year. Update: The school JSSC decided to start implementing this the third week of February 2016.
    3. Community Council voted to approve up to $4,000 to use for this extended enrichment program (i.e. SEM). The vote was unanimous in favor of the motion.
    4. Parent Involvement with Community Council
      1. Tiffany Sherman will make some flyers for teachers to pass out at SEP conferences to encourage more parents to participate in Community Council. Heather Mayhew offered to help with this.
    5. Ipads
      1. Community Council discussed the possibility of buying more iPads.
      2. Do we need to hire someone to upkeep them? Didi Sharp may be available to help with this.
      3. Mr. Ekstrom will bring details on costs of iPads and personnel to our March meeting.
      4. Make sure to check and see if the district has software, etc. before we buy it elsewhere.
    6. Attendance
      1. Mr. Ekstrom shared the ranking system for class awards for those classes with 10 days of perfect attendance.
      2. The school needs an attendance boost. Mr. Ekstrom will send out a picture of himself dressed in a bunny suit. Teachers can show their students this picture to remind them of the reward for increasing school wide attendance by 1% this year.
      3. Community Council wants students to be rewarded for 100% attendance every term. Possible rewards might include lunch with the principal, pizza, donuts, cookies, hot cocoa, treats, decorate a sugar cookie with the principal, etc. This reward needs to be more than just a certificate. One member suggested doing the “party” by grade level so that students get to know each other across classrooms and have a smaller group with the administrator.
    7. Pencils
      1. Suzette Cottrell asked if it was possible for Community Council to buy pencils. These pencils are easier for the kids to hold and they don’t brake as easily, thus saving time and disruptions during lessons.
      2. Suzette has looked into getting the district warehouse to carry the triangle Tri-Write pencils. She sent a petition to Susan Spheres at the end of 1st term and hasn’t heard back. She will follow up with Susan.
    8. Other
      1. Assignments/Questions for Mr. Ekstrom:
        1. What awards/rewards will students receive for 100% attendance each term?
        2. Will you please send Community Council members an update on the bond election? Where is our school currently at on the list?
      2. At our next meeting discuss school copiers and cutters (safety). 

    October 12, 2015

    People in Attendance:

    • Buck Ekstrom/Jason Poland
    • Ron Bailey
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Heather Mayhew
    • Tiffany Sherman
    • Penelope Johnson (presenting info only)

    Meeting Notes:

    1. We read, fixed, and approved minutes from 05/19/2015.
    2. Bond Election
      1. Penelope Johnson reported on her presentation to the school board regarding the upcoming bond election. She showed pictures of South Clearfield Elementary. She has 8 years personal experience with West Bountiful Elementary because her children attended there. Penelope invited parents to contact the school board (Julie Turner and/or Larry) and ask what steps we need to take next.
      2. Buck will email the Community Council members the spreadsheet with information comparing schools’ needs for the bond election.
    3. Attendance
      1. Attendance class awards have been created and “ranked”.
      2. Community Council decided that students should be awarded each term if they had 100% attendance.
      3. If the school achieves 96% attendance for the year, Mr. Ekstrom will spend the night on the roof in his bunny suit.
    4. Tutors
      1. Tutors will be with teachers one day, every other week from 8:30-9:00am. This will provide an opportunity for teachers and tutors to communicate. 1st grade has a tutor for 3 hours per day (approx. 1 hour per teacher) in the afternoons.
      2. We will do another survey on Scatter Group tutors at the end of the school year.
    5. The following people were elected to positions on the 2015-16 Community Council: Ron Bailey – President, Maude Beckman – Vice Chair, and Tiffany Sherman – Secretary.
    6. The budget is close to $30,000.
      1. All teachers have Smartboards except second grade. Heather Mayhew will ask 2nd grade if they want Smartboards.
      2. Do teachers want iPad or netbooks more?
      3. Michelle Wunderlich will create a grant-like form for teachers to fill out, if they want/need something for their classroom. She will email a rough draft next week.
    7. South Clearfield Elementary got a new STS. He will be here two full days each week.
    8. Community Council:
      1. We should try to get more parents on Community Council. Also, recruit upper grade teachers to be on Community Council.
      2. When and where are community council meetings this year? Ron thinks the meetings might address how to get more parents involved on Community Council.
      3. Schooltrustland.utah.gov. – All community council members need to watch the community council videos online.
      4. Buck will email, or post in the office, a form that the Community Council needs to sign.
      5. Next Community Council Meetings:
        1. Wed. November 18 @ 3:45
        2. Wed. January 20 @ 3:45
        3. Wed. March 16 @ 3:45
        4. Wed. April 13 @ 3:45
    9. November’s agenda:
      1. Discuss Title I funds
      2. Report on bond efforts. Spread efforts through social media & PTA.

    May 19, 2015

    People in Attendance:

    • Buck Ekstrom
    • Maude Beckman
    • Carey Yardley
    • Alisa Clark
    • Joy Poulsen
    • Tiffany Sherman
    • Suzette Cottrell

    Meeting Notes:

    1. We read, fixed, and approved minutes from 4/7/15.
    2. PLCs
      1. Next year SPED wants to attend PLCs.
      2. Teacher/staff development on PLCs will be provided.
    3. DIBELS scores were good this year. The district had a team of people give the assessment. Next year the district will not have a team and schools will be responsible for providing the assessment. South Clearfield’s growth scores went up really high compared to the district this year.
    4. Attendance
      1. Next year we will continue to award students for good attendance. We will use something different than airplanes and class rewards will be ranked.
      2. Possibly reward 100% attendance for individual students each term.
    5. Math Competition
      1. Next year the school will have a math competition similar to the reading competition this year. We are thinking of doing a baseball theme and calling it the “World Series Math Competition”.
    6. School Improvement Plan 2015-16
      1. Community council looked over the rough draft version of next year’s School Improvement Plan.
      2. Next year we will have a new vision statement that is meaning and specific to South Clearfield Elementary.
      3. Parent surveys will be during SEP conferences next year. Parents will be able to go into a school computer lab to complete the survey.
      4. South Clearfield Elementary will be on the next bond election.
      5. Make sure Ami Martinez gets an apple TV for her classroom.
      6. Community Council is thinking of using some funds to hire afternoon tutors for 1st grade next year.
        1. Tiffany Sherman will send out an email to the teachers asking what they would like and might need in their classrooms next year. Teachers will need to write a statement about why they want/need that item and how it will benefit their classroom (like a mini-grant).
        2. Items bought with Community Council funds are property of the school and do not follow teachers to other schools.
        3. Funds might be used to purchase math manipulatives that are missing from the basic grade-level kits.
      7. Scatter Groups
        1. Buck will send out an email requesting feedback on tutors.
        2. Next year teachers might be able to share students between grade levels for scatter groups (e.g. a 1st grader might attend a 2nd grade scatter group). The drawback is that a few students could miss some whole-class instruction time.
        3. Additionally, next year teachers might be able to talk to tutors in the library during the first 5 minutes of their lunch once a week. This would be a designated time for teachers and tutors to collaborate. Buck asked the teachers on community council to share this idea with their teams.
    7. Voting for Next Year’s Community Council
      1. Buck will send out an email inviting parents to volunteer for 2015-16 community council. 

    April 7, 2015

    People in Attendance:

     

    • Buck Ekstrom
    • Jason Poland
    • Ron Bailey
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Alisa Clark
    • Joy Poulsen
    • Tiffany Sherman
    • Suzette Cottrell

    Meeting Notes:

    1. We read, fixed, and approved minutes from 2/10/14.
    2. Current Data
      1. Mr. Ekstrom presented school data on DIBELS& SAGE 2015.
    3. Brainstorm SIP Goals for Next School Year
      1. Attendance – Focus on improving school wide attendance and chronic absences

                                                         Action Steps: Talk with parents, Be positive and encouraging school wide

      1. Behavior - Track & improve behavior problems
      2. Writing – Improve by 5.37%
      3. Math – Improve by 5.74%

                                                         Action Step: Do a math competition on basic facts like we did with reading this year.

      1. Need more collaboration between SPED and general ed. Bring SPED into the classroom?
    1. Other Ideas for next year
      1. CMI math program? 

    February 10, 2015

    People in Attendance:

    • Buck Ekstrom
    • Jason Poland
    • Ron Bailey
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Alisa Clark
    • Joy Poulsen
    • Tiffany Sherman

    Meeting Notes:

    1. We read, fixed, and approved minutes from 12/9/14.
    2. Smart Boards/ Apple TV
      1. ½ the school currently has Smart Boards.
      2. Administrators are trying to acquire as many iPads as possible.
      3. Currently we have some apple TVs, but they will not work with the teacher’s projectors. New projectors have been ordered for all the classrooms.
    3. Recess Before Lunch
      1. Maude Beckman heard about the idea of having recess before lunch. She shared this idea with the council.
      2. The council discussed the pros and cons of having recess before lunch.
      3. Mrs. Clark & Mrs. Poulsen shared their personal experiences with this routine at their former schools.
      4. Mr. Bailey shared information from a website “Peaceful Playgrounds”.
      5. Mr. Ekstrom suggested another option: using a 10 minute egg-timer. Students would need to stay in the lunch room at least ten minutes before they could go outside to recess. This would encourage them to slow down and eat more of their food, rather than rushing to get outside for recess.
      6. We will bring this idea up with JSSC and/or the faculty.
    4. Extending the Reading Super Bowl
      1. The kids got really excited about reading during the Super Bowl competition.
      2. Michelle Wunderlich asked if the school could do more reading competitions like the reading super bowl. The hope is to continue the enthusiasm for reading.
      3. We discussed several options (monthly, quarterly, bi-annual competitions, etc.). The Book-It program and a Kentucky Derby reading competition were also mentioned.
      4. The council agreed that the school should do the Reading Super Bowl again next year, and possibly add a “World Series” reading competition at the beginning of the year.
    5. School Improvement Plan
      1. Before the next meeting (April 7th) ask teachers what they need and want for next year.
      2. Next year’s SIP goals will be discussed on April 7, 2015. The goals will be based on data brought to the meeting.
    6. Other
      1. Can Trust Land funds be used for field trips?
      2. Tardies have dropped a lot and attendance has improved since last year. 

    January 20, 2015

    People in Attendance:

    • Buck Ekstrom
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Heather Mayhew
    • Tiffany Sherman
    • Suzette Cottrell

     Meeting Notes:

    1. Enrichment
    2. SEM is currently offered grades 3-6. Mr. Ekstrom presented the idea of extending SEM services to include younger grades. He would increase Brandie Joos’ hours to 29 hours/week (an increase of about 10 hours per week). This will probably start next year. Update: The school JSSC decided to start implementing this the third week of February 2016.
    3. Community Council voted to approve up to $4,000 to use for this extended enrichment program (i.e. SEM). The vote was unanimous in favor of the motion.
    4. Parent Involvement with Community Council
      1. Tiffany Sherman will make some flyers for teachers to pass out at SEP conferences to encourage more parents to participate in Community Council. Heather Mayhew offered to help with this.
    5. Ipads
      1. Community Council discussed the possibility of buying more iPads.
      2. Do we need to hire someone to upkeep them? Didi Sharp may be available to help with this.
      3. Mr. Ekstrom will bring details on costs of iPads and personnel to our March meeting.
      4. Make sure to check and see if the district has software, etc. before we buy it elsewhere.
    6. Attendance
      1. Mr. Ekstrom shared the ranking system for class awards for those classes with 10 days of perfect attendance.
      2. The school needs an attendance boost. Mr. Ekstrom will send out a picture of himself dressed in a bunny suit. Teachers can show their students this picture to remind them of the reward for increasing school wide attendance by 1% this year.
      3. Community Council wants students to be rewarded for 100% attendance every term. Possible rewards might include lunch with the principal, pizza, donuts, cookies, hot cocoa, treats, decorate a sugar cookie with the principal, etc. This reward needs to be more than just a certificate. One member suggested doing the “party” by grade level so that students get to know each other across classrooms and have a smaller group with the administrator.
    7. Pencils
      1. Suzette Cottrell asked if it was possible for Community Council to buy pencils. These pencils are easier for the kids to hold and they don’t brake as easily, thus saving time and disruptions during lessons.
      2. Suzette has looked into getting the district warehouse to carry the triangle Tri-Write pencils. She sent a petition to Susan Spheres at the end of 1st term and hasn’t heard back. She will follow up with Susan.
    8. Other
      1. Assignments/Questions for Mr. Ekstrom:
        1. What awards/rewards will students receive for 100% attendance each term?
        2. Will you please send Community Council members an update on the bond election? Where is our school currently at on the list?
      2. At our next meeting discuss school copiers and cutters (safety).
    • December 9, 2014

    People in Attendance:

    • Buck Ekstrom
    • Jason Poland
    • Ron Bailey
    • Maude Beckman
    • Michelle Wunderlich
    • Carey Yardley
    • Alissa Clark
    • Joy Poulsen
    • Suzette Cottrell
    • Tiffany Sherman

    Meeting Notes:

    1. We read and approved minutes from 10/7/14.
    2. Parking Difficulties
    1. Parents are double parking. Kids are walking between buses to get to their parent’s car.
    2. Mr. Ekstrom will do a call out to remind parents of safety procedures. Mr. Ekstrom and Mr. Poland will also be outside monitoring.
    1. Money
    1. Community council can spend the money previously designated for Coach J.
    2. Possible ideas for spending money:
      1. New projectors and light bulbs are needed in teachers’ classrooms.
      2. Professional development for teacher’s with SMART boards. Previous trainings were not the most effective. Mr. Ekstrom, Mr. Poland, and Mrs. Cottrell know some teachers that are well-qualified to provide this professional development.
        1. PD trainers would be paid a stipend ranging from $50-100 per visit.
    1. Recess Balls
    1. Students have not been taking care of recess balls. Concerns were voiced about students losing the privilege to use balls at recess.
    2. Alternative Solutions:
      1. Yard duties can give out Panther Pride tickets to helpful students who retrieve balls at the end of recess.
      2. Have a more positive attitude (e.g. positive praise)
      3. Teachers could have an equipment check-out list.
    1. Discipline Program Progress
    1. The program seems to be working well. At the beginning of the year students were testing limits, now Mr. Poland mostly deals with chronic behaviors. Administrators are managing the 6th graders. Next year will be even better because students will know our administrators.
    2. Students seem excited about the attendance party with administrators. Keep doing Panther Pride.
    1. Report on Multicultural dinner.
    1. It went well. The food was delicious! Mr. Ekstrom wants to do it twice a year.
    1. View of Our School
    1. It’s good. “It feels like Christmas”.
    2. Mr. Ekstrom is working with other principals to help build community in Clearfield. For example, the principal of Clearfield High School (CHS) is printing banners for all elementary school that feed into CHS. The banners are to help students get excited about attending CHS.
    3. Communication between the parents and school seems good.
    1. Mr. Ekstrom shared accomplishments of Davis School District.
      1. Davis has the highest graduation rate in the State of Utah at 90%.
      2. Davis leads the state in the # of concurrent enrollment classes attended.
    2. Other:
    1. SMART boards are now up and running, except for one (Mrs. Morrison’s).
    2. South Clearfield Elementary received a grant for robots. The robots will primarily be used in SEM and the S.T.E.M. club.
    • October 7, 2014
    1. We reviewed the attendance policy and incentive program at South Clearfield Elementary. We also discussed how attendance rates influence graduation rates.
    2. We reviewed the purpose and role of community council.
      1. We need to get more parents to participate in community council. There should be at least 2 more parents than staff members at all times.
    3. Mr. Ekstrom explained where the Trust Land money comes from.
    4. The community council bought SmartBoards for 14 teachers. Some of the teachers have SmartBoards that are not working correctly. A work order was submitted at the end of August, but it has not been filled.
      1. Kelly will write a letter to the technology department addressing our concerns.
    5. Suzette Cottrell was selected as Vice Chair of the Community Council for 2014-15.
    6. Tiffany Sherman was selected as secretary for the Community Council for 2014-15.
    7. Ron is trying to build bridges with the Hispanic members of our school community. We would love to have their voices heard. Our ELL teacher is planning a cultural dinner for these families.
    8. School-wide Behavior Plan:
      1. We reviewed the school-wide behavior plan.

    March 27, 2014

    Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, Ginger Paxman and Patty Arbon

    Academic Needs: Math-number sense, math facts, ideas on application of concepts, more computer time, pre/post common assessment(knowing which students need extra help, which need enrichment throughout the school year) Ron Bailey will help develop a spread sheet during the summer to track students. Make better use of our computer labs.

    Reading- We have a change in assessment and need more keyboarding skills, to be able to type their informational/ opinion writing after drafting their piece.(more computer time) We have worked on reading two articles and writing using the articles as reference, and seem to be progressing well, although we need more practice on the computer typing them. We also need more rigor on informational text and deeper level questions.

    Needs:

    focused school wide goals

    • rigor with high expectations
    • more intentional use in our computer labs
    • Goal: Learning For Growth in All Students

    School Trust land Priorities:

    In our plan it was stated: If actual funds were left, we would spend the funds on technology needs. We will pull the extra funds from land trust /title l / TAP to purchase SMART boards. We will work from 6th grade on down. We will also, look into a grant to make this a possibility for all classrooms.

    • SNAP: We looked over the plan and made the adjustment of…. We have some students who are exiting the school grounds to Fisher Park and exiting by the Clearfield Skate Park to 1000 East.
    • SAGE: Parents have the option to opt out. Our new assessment for 3-6th will be SAGE. We discuss how that will have deeper level of knowledge questions and
    • the writing portion has been added. The needs we have as school for students to be successful in showing what they know.

    School Discipline Plan- We have implemented our "Panther Pride"

    • Teachers who see students following the rules give out tickets, the tickets are place in a classroom box, 2 tickets are drawn daily (going to 2-3 times a week) and sent to put their ticket on the Panther Pride board. When we have a row completed, those students are called down to collect a prize.
    • The Discipline committee has met to discuss and plan the phases 2. We had a lot of great discussion and will meet after spring break to put more of the plan in place.

    Other items:

    Spanish Translator/Interpreter is in place and has worked on letters, call outs and forms.

    • School Improvement Plan- Davis Conference Center April 14th
    • Next meeting April 23rd at 4:00

    Jan. 23, 2014

    Conference Room

    Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, and Patty Arbon

    Past minutes read

    Exercise balls: They have been reordered with sand in them for better classroom management.

    School Trust land plan: read and answered questions:

     Fitness program-recess activities-every week- this is a volunteer participation by students. Coach J will rotate through multiple activities.

    Pedometer data-how many steps k-3 grade students took during the fall and will recollect data in spring.

    Off/on task behavior- coach J observed 40 classes to see how on task students were during class, will collect data to see if activities increase on task behavior.

    Faculty wellness challenge-fitness level of teachers fall and then in spring again.

     Parent Volunteer- We are still in need of the parent volunteer. This position will help coordinate volunteer needs and help in our school. We will put the position on the district web site with a preference going to a Spanish speaker.

    Other items:

    Training on transitional activities to have learning happening even in our transitions.

    Comcast internet for homes of school children without internet for 10.00 per month.

    Language Arts ; Went over mclass (DIBELS) data

    Results: Well Below students at the beginning of the year: 69% stayed well below, 28% moved up to below students and 28% became benchmark students.

    Below students at the beginning of the year: 21% went down to well below, 35% stayed at below and 44% went up to benchmark.

    Benchmark students at the beginning of the year: 1% went down to well below, 4% went to below and 95% stayed benchmark.

    Needs:

    How can we gage throughout the school year how are students are doing in math and science? Not waiting until SAGE testing.

    Oct. 24, 2013

    Conference Room

    Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, Ginger Paxman, and Patty Arbon

    Ron Bailey was appointed Chair of community council

    Training: There will be two trainings for community council, one on Oct. 29th and the other on Nov, 7th. Ron and Patty will attend the training on Nov. 7th.

    Rules and Roles: WE read them over and discussed.

    School improvement plan: read and answered questions

    Other items:

    Training on transitional activities to have learning happening even in our transitions.

    We have 3 classes with the exercise balls for every student. Morrison, Christensen and Miller.

    Needs:

    Parent volunteer coordinator

    More help with our ELL students –what are some extra resources we may have besides our ELL tutor and Latinos in Action.(especially for our 4-6th grade students) It was decided that we will discuss this more at our next meeting

     

Past years Agendas and Minutes

May 8th, 2019

Welcome

Approval of last meeting’s minutes

Introducing Robert Kinghorn (New Principal)

Financial Update:

Academic Update:

Any other items:

Future Agenda Items:

Adjourn

Meeting dates: See you next year!

 

March 13th, 2019

Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya, Kristine Munk

Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.

Financial Update: Just over $5000 left. It can roll over.

SIP mtg on March 25@8am Kendall Bldg

K-3 has increased reading scores. This is in part due to phonics, PLC, and Latinos in action.

SIP Objectives and where we want to allocate money:

  1. Attendance

  2. Math is the same. The district provides funding. Designated $15,000 for subs for Math Professional Development.

  3. Language Arts

  4. Science SEM money

  5. Quality Staffing

$8000 for Americorps Mentors

The item of stipends for STEM endorsements was tabled.

Meeting adjourned. Ron motioned, Michelle second, unanimous.

February 13th, 2019

Welcome

In attendance: Maude Beckman, Ron Bailey, Kristine Munk, Buck Ekstrom, Michelle Wunderlich, Rachel Black

Excused: Kirk Redford, Emily Montoya

Approval of last meeting’s minutes: Buck motioned, Ron seconded, unanimously approved

Financial Update:

  • Title I budget cut discussion: Ron motioned to approve trustlands funds to pay for teacher salaries from last year's carryover (about $50,000) so that we are in compliance with our expenditures.  Rachel seconded the motion.  Vote was unanimous.

  • Discussion about remaining CC funds

Academic Update:

  • Attendance initiatives: We discussed the several attendance efforts and policy. Clarification will be made with teachers so that attendance activities are based ONLY on attendance (ie. not homework completion, etc.)

School Improvement plan from 2018-19 will be emailed to committee members for their reviewin preparation for the 2019-20 SIP.

Any other items:

Future Agenda Items: Budget Review, SIP

Adjourn

Meeting dates: March 13th, April 10th, May 8th @ 4:30pm

 

December 12th, 2018

Members present: Michelle Wunderlich, Buck Ekstrom, Maude Beckman, Ron Bailey, Rachel Black, Emily Montoya

Excused: Joshua Stott, Kirk Redford

Last month’s minutes approved. Rachel motioned, Michelle seconded, unanimous.

Financial Update: Three 2nd grade TA’s have been hired. The 6th grade ordered their laptops. Ipads were ordered. We should have about $15,000 left in our budget. We need to spend it ALL of the budget.

  • Absences are greater this year than last year. How can we improve this?
    We have a plethora of incentives, maybe they are just getting old and need to be reemphasized.

  • How can we invest parents? Do we need new incentives?

  • Video Contest idea was discussed. Students could submit a short video. We could show them at school, in the announcements, etc. We could create a school youtube channel.

  • Could we get celebrity endorsement? (Short blurbs from celebrities talking about attendance to play on various platforms.)

  • The school improvement plan is due March 25th.

Motion to adjourn by Buck, Maude seconded, unanimous.

Next time: Talk about mini grants. Update the proposal form. They should also attach the school improvement plan and their goals.

November 14th, 2018

Members present: Michelle Wunderlich, Buck Ekstrom, Joshua Stott, Maude Beckman

Visitors: Kristine Monk

Excused: Ron Bailey, Emily Montoya, Rachel Black, Kirk Redford.

 

Reading of last meeting’s minutes by Michelle Wunderlich. Buck asked that we specify that the academic update ranking was in Dibels.

Buck motioned that we approve with the adjustment, Michelle seconded, the motion was carried unanimously.

 

Financial Update: This year’s funds are about $50,000. We’ve only encumbered about $7,000 for extra SEM hours and $2,000 for attendance.

  • Buck asked if the council would consider paying for part time teachers assistant for the 2nd Grade team. The TA’s would be half time and would cost $7,000 each for a full year. After discussion that we allocate $18,000 to hire 3 teacher’s assistants for the 2nd grade team. Michelle seconded. The motion was carried unanimously.
  • Debbie Williams (2nd Grade) asked for an additional 10 ipads to replace old ones that no longer work. The cost would be $400 each + incidental. Buck motioned that we approve $4500 to purchase 10 ipads, cases and chargers. Josh seconded. The motion was carried unanimously.
  • 6th Grade laptop update: Buck will follow up with price as 6th grade team had not gotten back to him.
  • Resource help: not needed right now. Wasatch elementary is brainstorming with us to create a step between resource and a learning center.
  • Academic Update: Buck will email attendance data.
  • New School update: Building is scheduled to start next spring/summer. Buck wants to start planning a groundbreaking ceremony for the community.
  • Buck would like to have a school song. Michelle suggested we have the students enter a contest for the lyrics. Michelle and Maude have an idea of someone who could help put it to music.

Next meeting: Follow up on 6th grade laptops and approved expenses. Start planning next year’s school improvement plan in January and February. The district’s planning meeting is March 25th, 2019.

Michelle motioned we adjourn the meeting, Buck seconded, and the motion was carried unanimously.

 

10 October 2018

Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,

 

Members not present: Kirk Redford


We still need to approve minutes from the May 2018 meeting.

The computers for the 5th grade were delivered today.

 

  • Motion: Approve the minutes from last meeting with one change.
    Michelle motioned, Rachel seconded. Motion carried.

Business

  • No financial update.
  • The 6th grade would like 6 extra laptops. The committee would be happy to supply funds. The overall question and concern is what type and how much money was needed. There was much discussion about laptops vs Cloudbooks. Buck will follow through, asking the 6th grade teachers to get a bid from STS, and check with the 4th grade to see if the programs the 6th graders need (Universal Sandbox, and weather apps, etc.) will work on the Cloudbooks. The committee will then vote via email to get them the devices faster.
  • The 6th grade teachers also would like access to Mastery Connect. This will give them the ability to graphs and other data from teachers around the country. The cost will be $750 ($250 per teacher).

Ron motioned to approve the $750, Buck seconded. Motion carried.

  • Academic Update: Buck will forward more information.
    South Clearfield was ranked 3rd in the district for the highest growth, 2nd in Title 1.

This year’s focus is writing, next year will be math. The other 3 foci are 1- Core Phonic Survey, 2-More effective use of Data Binders, 3- Opening Your Practice (Swivel Cam Project)

  • The PTA President is Ashley Martin.

  • Rachel mentioned a Communities that Care Workshop on October 24 from 11-2. Maude and Michelle will attend.

Meeting adjourned at 5:40 pm.

 

11 September 2018

Meeting called to order at 4:05 pm.


Members present: Maude Beckman, Michelle Wunderlich, Josh Stott, Buck Ekstrom, Ron Bailey, Rachel Black, Emily Montoya,

 

Members not present: Mr. Redford


Minutes will be sent out from the last meeting for approval.

Elections

  • Motion: Maude Beckman to serve as the 2018-2019 Community Council Chair

    Vote: Motion carried (unanimous)

  • Motion: Emily Montoya to serve as 2018-2019 Community Council Secretary

    Vote: Motion carried (unanimous)

Business

  • Each member of the Community Council needs to attend a Council Training (list provided) or watch a powerpoint.
  • Motion: Ms. Ovard would like a few extra Cloud Books for the second grade. Committee decided on 4 extra devices and 5 mice or $1500, whichever is cheaper.

Vote: Rachel motioned, Maude seconded. Motion carried (unanimous)

  • Enrollment is lower this year, around 500 students.
  • Budget of $50,000. We should apply for grants from various companies. We should also encourage teachers to ask us for exactly what they want, and we will try to give it to them.
  • We should invite/encourage other parents to join the Community Council.
  • Motion: The Community Council will meet the 2nd Wednesday of every month at 4:30.

Vote: Unanimous
 

Meeting adjourned at 4:40 pm.

 

 

May 17, 2018

In Attendance: Carey Yardley, Ron Bailey, Kirk Redford, Rachel Black, Buck Ekstrom, Michelle Wunderlich, Maude Beckman, Wendy Arave, Brenda Bennett

  • Reviewed and approved minutes from last meeting
  • Discussed giving Brandie Joos more hours next year for SEM classes
  • Also, discussed adding more time for Pam Chiba and what her role would be in helping students
  • Buck Ekstrom will talk to Penny Johnson about getting iPads for her classroom and if it is necessary with the new chrome books she will receive in her classroom next year. 

Next meeting: Fall 2018

March 8, 2018

In Attendance: Ron Bailey, Kirk Redford, Carey Yardley, Maude Beckman, Michelle Wunderlich, Rachel Black, Wendy Arave, Buck Ekstrom 

  • Reviewed and approved minutes from last meeting
  • Star Wars Movie @ Kaysville Theater on March 31st @ 8:30am for attendance – 90% attendance or better – 1 parent attends for free – concessions will be available for purchase – no transportation provided by the school. Tickets were given to those that qualified
  • Mr. Ekstrom emailed the draft for the School Improvement Plan
  • Teacher Mini Grants were read and approved

South Clearfield Trust Lands Fund Mini-Grants

 
 

Teacher

Grade

Cost

 
 

1st Grade Team

$550.00

 

Summary: Year of Weekly Reader for first grade team

 
 

1st Grade Team

$461.84

 

Summary: Large, teacher sized abacuses (abacusi?) for each classroom

 

Pamela Chiba

Computer

$359.04

 

Summary: 8 Robots for help learning coding

 

Ashlee Sisneros

5th Grade

$317.28

 

Manipulatives - magnets, iron filing, electricity

 

George Pandoff

6th Grade

$500.00

 

Weather Station

 

Pamela Chiba

Computer

$1,200.00

 

Quality headphones for the computers

 
 

1st and 2nd Grades

$3,000.00

 

iPad accessories

 
 

5th Grade Team

$807.00

 

Math/Language Arts/Social Studies Teacher Resources

 

Suzette Cottrell

Kindergarten

$698.25

 

Kindergarten Math/Science/Reading Manipulatives

 
 

6th Grade Team

$1,877.50

 

3D Printer, Filament for printers, nozzle, extruder

 
 

6th Grade Team

$1,877.50

 

Second 3D Printer, Filament for printers, nozzle, extruder

 

Pamela Chiba

Computer

$325.00

 

More advanced Dash Robots, 2 USB chargers

 

Emily Brimhall

K-2 Special Ed

$120.00

 

Classroom sensory swing

 

Sarah Renk

1st

$107.00

 

Math manipulatives, cards, skills boards

 

Sarah Renk

1st

$45.00

 

Lower case magnetic letters

 
 

3rd Grade Team

$1,108.66

 

Science supplies - straw rocket launchers, racket balls for force and motion, aprons, goggles, trays

 

Shelly Ovard

5th

$254.55

 

Echo Pen and notebook plus refills (one person take notes that can then be digitally reproduced.)

 

Susan Walters

Functional Skills 3 -6

$140.00

 

Trampoline, wiggle seat, pressure vest, wiggle cushion

 

Tiffany Hatch

1st

$200.00

 

Books for 1st grade team use - Cooperative Learning, Win Win Discipline, Class Building Questions, etc

 

Crystal Gonzalelz

Kindergarten

$382.21

 

Dry Erase boards and markers for letters, and butterflys

 

Brooke Alldredge

4th Grade

$713.13

 

Weather Station (needs own in room) Science items, pipettes, dig fossills, relief map of Utah, water cycle activity

 

Susan Walters

Functional Skills 4 -6

$70.00

 

Writing program with different skill levels

 

Next Meeting: May 17, 2018 @4pm

February 8, 2018

In Attendance: Kirk Redford, Carey Yardley, Michelle Wunderlich, Ron Bailey, Wendy Arave, Buck Ekstrom 

  • Minutes read and approved from January meeting.
  • It was discussed that we may be able to use United Way money to pay for the year end attendance movie. (approx. $2000.00) Criteria: Overall attendance for the year - 90% or better 1 free parent.
  • Buck discussed the data for attendance so far, this year compared to last year’s numbers.
  • Projection for Trust Lands money for 2018-19 was given. (Approx. $50,000).
  • The draft for next 2018-19 SIP goals will be drafted two weeks from now.
  • Community Council members approved $3000.00 to complete the first and second grade iPad labs. (cords, headphones).
  • Next meeting: March 8, 2018 @ 4pm.

January 9, 2018  

In Attendance: Kirk Redford, Maude Beckman, Michelle Wunderlich, Ron Bailey, Cathy Gilbertson, Carey Yardley, Buck Ekstrom, Wendy Arave

  • Minutes reviewed and approved from December meeting
  • Kaysville Theater is a possible venue for the year end attendance activity – Star Wars Movie
  • Buck will send the reports on absenteeism via email to Council members
  • Riding bikes to school was discussed. Dave Youngberg from the North Davis Fire District was present to talk about safety. The issue will be discussed in the Fall.
  • Internet safety information will be sent home to parents in the form of a brochure. Maude Beckman will find the information to send out.
  • Chrome books have been purchased. 80 @ $221.00 each with 1 cart @ $854.00. A $7000.00 grant that Buck received will be deducted to help defer cost.
  • Michelle Wunderlich and Maude Beckman will attend the year end meeting to represent psrents from our school.
  • Next Meeting: February 8th @4pm

December 7, 2017

In Attendance: Kirk Redford, Michelle Wunderlich, Carey Yardley, Maude Beckman, Rachel Black, Ron Bailey, Wendy Arave, Buck Ekstrom

Absent: Cathy Gilbertson

Current Balance: Approx. $16,000

Review and approved minutes from last meeting

  • Star Wars movie theater – (moved to discuss in Jan) Rachel
  • Bikes to school – talked about the safety of riding bikes to school(discuss in more detail during Jan meeting)
  • Parent choice, bike rack needed, who will police it? Buck
  • Chrome books to be purchased Approx $12,00080 @ $125 each, 1 cart also needs to be purchased for a total of 3, Set up done by Paul Waite
  • Parents Empowered – look in to having an Internet Safety program for parents here at the school. Contact Deana Gardner
  • Safety Committee – Marissa

Next Meeting: Tuesday, January 9, 2018

SIP: One parent from CC should be present at the April 1st meeting.

November 14, 2017

Present: Kirk Redford, Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Buck Ekstrom, Rachel Black, Brenda Bennett, Absent: Wendy AravMinutes from last meeting will be approved by email.

  • Movie Attendance reward would be $5.50/person at Megaplex. We cannot afford that pricing. Rachel will be looking in other theaters that may be an option (Kaysville theater). This would be for the end of year attendance reward.
  • Ipad report: 1st, 2nd, 3rd grades share 1 lab for 2 teachers4th grade is sharing a Lab in the building, Outside portables each have their own lab except for 6th grade which has laptops.Mr. Redford talked about KSG in Kaysville where teachers can get headphones for $2/pair.It was also suggested teachers use alternate grants ( money for classrooms) to purchase headphones and use other avenues first.Carey suggested we wait until January to open Trustland grants.  
  • 2nd Grade wants help with their Ipads. About half of their labs have issues. Buck and Brenda will handle it.
  • Buck and Brenda will hold an afterschool grant writing session to encourage teachers to use all the avenues available.
  • Buck will ask Paul to see who has headphones and who needs/wants them.
  • Teachers can use their Supply money. Discussion of using trustland funds to purchase headphones so they can be used with the Ipads to make them more functional in a classroom setting. It was suggested we have teachers write Trustland Grants requests.
  • Headphones are needed for Ipads. Headphones would be used for programs such as imagine learning and Epic. 
  • Chromebook discussion: We have about $48 000 of available trustland fundsQuestions to be answered: How much set up will be needed and who will do it?  How many would we be buying: 1 or 2 grades? 
  • 6th grade is willing to give their laptops to 5th grade if the chromebooks are purchased.  Which teachers would want them?
  • Mr. Pandoff would like to get Chromebooks. They are not officially supported by the district, but filtering won’t be an issue. The purchase price is about $125/each. We would also need charging carts. Buck would like to start getting them in 4th Grade and have them follow the students until the end of 6th grade. Mrs. Bennett has had previous experience with them and said the benefits are as follow: test scores went up, more instructional time, less anxiety during testing because kids are used to the laptops and it is a routine normal thing.
  • Parent Survey results: 37 answers
    • 89.2% of respondants feel welcome
    • 10.8% feel somewhat welcome
    • Volunteering Barriers: parents want specific times and tasks
    • Example of teachers who is successful at this: Suzette Cottrell
    • Kirk Redford will report to JSSC. Buck will also give him time to discuss this at the next faculty meeting.
    • 1st grade is making individual plans with students.
    • 67 Students were chronically absent during 1st term (missed more than 5 days). Down from last year’s first term number of 105
    • Bikes to School:
    • Ron believes that if Parents think it safe to send their kids on bike, we can’t say different. We would need a bike rack (Surplus?) Buck will Contact Darren Allred who was principal when the ban came into effect. Issue is tabled until the next meeting
    • SIP: Talk about it in February. Meeting in April. 1 Parent from CC should be present.
  • Attendance report:Buck and Brenda are meeting with each grade level to see what intervention can be used.  
  • Buck asked if Trustland funds could pay for $20 000 worth of tutors so the extra title 1 money can go to educational field trips. Carey made a motion to approve, Michelle seconded. The vote was unanimous. 
  • Next meeting (Dec. 7th) agenda items: Bikes, Chromebooks. 
  • Motion to Adjourn: Maude Beckman, Seconded by Kirk Redford, Approved unanimously.

October 26, 2017 

    • Review and approve minutes from last meeting 
    • Report on assignments from last meeting
    • Ron sent cards to office staff 
    • Elections were held for the members of the 2017-18 CouncilVice Chairman – Michelle WunderlichMembers – Maude Beckman, Carey Yardley, Rachel Black, Cathy Gilbertson, Kirk Redford (JSSC Liaison), Buck Ekstrom. 
    • Secretary – Wendy Arave
    • Chairman – Ron Bailey
    • Internet Filtering reported and discussed by Michelle Wunderlich and Buck Ekstrom. The School District filters the school technology. There was an Internet Safety assembly put on by “Netsmarts” for the entire student body. We would like to provide information about Internet safety to the parents. Some suggestions were to do a presentation at the Parent Advocacy Meeting and possibly using ParentEmpowered.org at a spaghetti dinner for families. Maude Beckman was going to look into these suggestions and report back next meeting.
    • Reword Parent Survey. Make it simple. Add an incentive for the parents who fill out the survey – their students will receive a reward if the parents do the survey.
    • Discussed a family night/attendance reward night – Stars Wars – Rachel Black will check various theaters for the information and report at the next meeting.

    Next Meeting: November 13, 2017

    • Star Wars Movie Family Night
    • ipad follow up from last spring – Mr. Ekstrom
    • Bikes at School
    JSSC information – Kirk Redford

September 21, 2017 @ 4:00 PM

    • Review and approve minutes from last meeting 
    • Review terms of members of Community Council – Letter was sent out by Mr. Ekstrom to recruit more parents. 
    • Improve communication between the school and parents – Thank you cards sent to office staff for being so welcoming to the parents 
    • Find a volunteer that will be at the school certain days to translate and speak Spanish.
    •  Reviewed the parent survey that was sent out last spring. The questions and responses were reviewed 
    • Next meeting: October 26, 2017
      • Re-elect members/elect members of the council – Buck Ekstrom will run the elections.
      • Discuss ways to improve parents survey.
      • Discuss Internet Filtering 

May 18, 2017 @ 4:00 PM

In Attendance: Buck Ekstrom, Jason, Poland, Michelle Wunderlich, Maude Beckman, Carey Yardley, Cathy Gilbertson, Wendy Arave, Ron Bailey 

  • Read and Approved last meeting minutes
  • Discussed attendance parties. Will they continue next year? Decision not to continue with monthly parties.
  • Send home 1st parent letter at 5 absences, second letter (certified) at 10 absences. 15 absences would be a referral to DCFS.
  • Next year administration funded activities 4 per year per grade level. 4 absences to go to award activity. 2 tardies = 1 absence Family reward activity at the end of the 2017-18 school year.
  • Discussed final report on SIP
  • Funding Approx. $70,000
  • Hold elections in the fall
  • Reminder to discuss Internet Filtering at the first CC Meeting 2017-18
  • Survey will be sent out to parents and staff on parent involvement 

Next Meeting: September 2017

March 13, 2018

In Attendance: Buck Ekstrom, Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Cathy Gilbertson, Camille Thompson 

  • Read and approved last meeting minutes 
  • Discussed progress on surveys – Ron will send out survey via email on April 17th 
  • SIP – 2016-17 spent $20,000 leaving a balance of $50,000 
  • Discussed using refresh money to purchase iPads (2 labs)

Trust Lands $$ to purchase 1 iPad lab

  • Discussed attendance goals to reduce chronic absent students by 15

Language Arts/Math same goal as last year using benchmark scores

  • Buck will email Science goals 
  • Shared DIBELS scores K-2 growth increase of 70% from BOY-EOY.
  • Next Meeting: May 18, 2017 

February 7, 2017 @ 4:00 pm 

Meeting Minutes:

In attendance: Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Kathy Gilbertson, and Buck Ekstrom.

  • The minutes from last meeting read and approved
  • Information reported on 3rd grade teacher aides – Mrs. Martinez and Mrs. Shurtz will have an aide for 5.9 hrs/day. Ms. Richards will have help from a tutor.

Continued Parental Involvement Discussion:

  • Read through the 68 Parent Involvement Ideas That Really Work. We discussed the things that we already do at our school.
  • Ron will make a survey to send out to parents via email to find out ways to bring more parents into our school.
  • Buck will provide pre-stamped post cards for teachers to use to send home for various things.

Deena Gardner from Davis Behavioral Health - (Empower Parents.org) will come and talk about bonding and setting clear boundaries.

  • School Spaghetti Dinner
  • Promote eating dinner together as a family
  • Raffles/drawings

Ideas talked about for South Clearfield:

  • Grade level programs – sign up monthly, singing, reader’s theater, plays etc.
  • PR training for office staff – Buck
  • Golden Panther for staff – Pearl, Corry, Kari possibly be in charge of the board
  • Principal’s Art Gallery

DIBELS data – So. Clfd 4th highest in district in growth improvement from BOY-EOY for 2015-2016.

January 10, 2017 @ 4:00 pm

In Attendance: Ron Bailey, Michelle Wunderlich, Maude Beckman, Carey Yardley, Wendy Arave, Cathy Gilbertson, and Buck Ekstrom

  • The minutes from last meeting were read and approved.
  • Review last year’s plan

Order math manipulatives for each teacher – Buck

Purchase ipads

Hours for Jodie Orton

  • Get budget from Nedra and email members – Buck
  • Ipad report on ages and updates of ipads – Buck
  • Talk to teachers about waiting on their computers to be able to purchase more ipad labs for grades 1-3. – Buck
  • A proposal to help out third grade teachers by either hiring a teacher or aides to help in each classroom. Approx 29 ½ hours/week for the remainder of this school year. Buck will discuss this with the third grade teachers and let the committee know. Motion to move forward by email.
  • Report on parking issues – The morning has improved. The word is getting out. Buck and Jason are outside in the mornings to monitor. Still a few problems in the afternoon.
  • Report on attendance goals – emails were going out. Parents were challenging the calls causing stress to our helpers. Tutors will be meeting one on one with the students in their assigned groups to build a relationship with them. Maude is looking into taking our attendance concerns to a school board meeting for some new ideas. Possibly having an alert show up in Encore so the teachers can be more proactive in contacting parents of those with chronic absences.
  • Parental Involvement Discussion – Read through the 68 Parent Involvement Ideas That Really Work provided by Maude. Discussed the things that our school is already doing.
    • Ron will make a survey for parents to fill out at SEP Conferences to help us find ways to bring more parents into the school.
    • Buck will provide pre-stamped post cards and have them available for teachers to use for sending to students/parents.
    • Maude suggested a dinner night for new families.
  • A second meeting was scheduled to continue this discussion on parental involvement.
  • Next meeting date: Tuesday, February 7, 2017 @ 4:00 pm.

November 15, 2016 @4:00 pm

Meeting Minutes:

In Attendance: Ron Bailey, Michelle Wunderlich, Carey Yardley, Wendy Arave, Cathy Gilbertson, Maude Beckman, and Buck Ekstrom

  • The minutes from the previous meeting were read and approved.
  • Attendance reward activities were finalized and approved: 
  • Each activity will take place on the first Friday following the end of each month

           September: Chalk Art - Maude

           October: Marshmallow Fights - Michelle

           November: Dude Perfect trick Shots - Ron, Joey

           December: Snow Sculptures - Buck, Cathy, Wendy

           January: Movie and Popcorn - Michelle

           February: Just Dance Party - Ron

           March: Minute To Win It! - Maude

           April: Fire Dept. Spray - Ron

           May: TBA

  • Teachers will receive a reminder via email - Wendy
  • Proposal was made to allocate money (approx. $2500.00) to hire an individual to help track and promote attendance. Responsibilities would include running attendance reports, keeping track of data, making phone calls and keeping a precise log on each phone call.
  • Maude is going to do some research on parental involvement and how it impacts attendance.
  • Ron is going to talk to the Clearfield City Manager about parents concerns having to do with the parking lot before and after school.
  • Mr. Ekstrom discussed and clarified the school goals.
  • Next meeting date: Tuesday, January 10, 2017 @4:00 pm 

September 26, 2016 (4:00 PM)

Agenda:

  1. Read and approve last meetings minutes
  2. Terms of members and when expiring
  3. More members? I found a possible recruit!
  4. Discussion of attendance parties
  5. Report on our school Data
  6. Discuss mascot change
  7. Current budget
  8. Upcoming School Board mtg.

Future Meetings:

Tuesday, November 15 – 4:00

Tuesday, January 10 – 4:00

Monday, March 13 – 4:00

Tuesday, May 22 – 4:00 <----Rescheduled

April 13, 2016

Members in Attendance:

Carey Yardley Suzette Cottrell Joy Poulsen Michelle Wunderlich Maude Beckman Tiffany Sherman Ron Bailey Buck Ekstrom

Meeting Notes:

  1. We reviewed the minutes from March's meeting. Minutes were approved.
  2. Pencils
    1. Ask Emmy where she gets her tri-write pencils from. Buck will order them.
  3. No email was sent out to remind teachers to recruit parents for community council. The school did recruit two new parents for PTA. The Community Council email will be sent out soon.
  4. Attendance
    1. Tardiness are looking good. Attendance is close.
    2. Discussed attendance percentages by grade level.
  5. DIBELS
    1. Buck shared BOY and MOY dibels data.
    2. Latinos in Action class will be expanding next year.
  6. S.I.P.
    1. Areas of needed improvement 2014-15
      1. Better communication with classified staff. Continue to work on this. Buck will post a Friday focus  in the workroom for tutors to read.
      2. We are doing PLCs the right way!
      3. Goal that says 80% of students get it after Tier I instruction, if not re-teaching is needed. We discussed how this is going.
    2. LCM process needs to be improved.
    3. Buck mentioned the need for a math screening test
    4. Progress report 2014-15
      1. Each classroom teacher will maintain current student proficiency and add one more proficient students in each tested area. We did not meet this goal. Rewrite this goal.
      2. Increase median growth score for each tested area by 5 points. Did not meet.
      3. Attract and retained qualified professional staff that reflect the demographics of the school Community. We do have a very qualified staff, but it does not meet the demographic criteria.
      4. Promote healthy lifestyles....goal met
  7. What goals do we want for next year?
    1. Goal: Increase attendance by 1/2 percent. Decrease tardies by 1/2 percent.
      1. Action Step 1: Continue the chronic absences program. Do monthly rewards for perfect attendance rather than by term. It would be nice to have a parent in charge of these. Michelle, Maude, Ron and Carey are willing to help plan the attendance rewards.
      2. Action Step 2: educate parents. Idea...have a video to show in teachers classrooms on back to school night rather than meeting in the gym. Show it the first session. Have the video on loop in the cafeteria.
  8. Growth scores - 2.5% growth, discuss simplifying so students can understand the goal using moving color system, track and improve, needs work.
  9. All subjects increase proficiency by one student per class.
  10. Buck will send us the finished goals

Budget A. We are planning to carryover approximately $16,000 in order to continue the expanded SEM program next year.

March 16, 2016

People in Attendance:

  • Jason Poland
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Heather Mayhew
  • Tiffany Sherman
  • Suzette Cottrell
  • Joy Poulsen

Meeting Notes:

  1. Community Council read approved minutes from January 20, 2016.
  2. Recruiting Parents for Community Council
    1. Tiffany and Heather handed out flyers to teachers during SEP conferences. They asked each teacher to invite at least two parents to join community council. Tiffany will ask all teachers to follow up with these parents to see if they are now interested in joining Community Council.
  3. Extended SEM
    1. Brandie Joos reported that the extended SEM hours are going well. It has been easier for Brandie to teach and the students are able to get more done.
      1. 4-6th grades receive an hour per week
      2. 3rd grade get 35 minutes per week
      3. 1-2nd get 1.5 hours per week
  4. Copier/Cutter
    1. Can these items be purchased by Community Council?
    2. Revisit this next time
  5. Pencils
    1. Suzette Cottrell tried, but has still not be able to make contact with Susan Sphears.
  6. Signature Page
    1. Members of the council were sent a digital signature page that is for the SIP 2016-17 year. All members who have not already signed the page will wait until the next meeting to do so.
  7. Community Council Budget
    1. Approximately $50,000 is in the budget right now.
    2. Last meeting the council approved up to $4,000 for the extended SEM program.
    3. New iPad labs cost $45,000
    4. Remaining budget = $1,000 ($45,000 + $4,000 + $1,000 = $50,000)
  8. IPad Labs
    1. Mr. Poland proposed that Community Council purchase 3 new iPad labs for the upper grades.
    2. Approximate costs:
      1. ~ $500 per iPad or ~ $15,000 per iPad lab (including cart, chargers, etc.). The labs include about 24 iPads. Keyboards are not included in this price.
      2. 3 labs x $15,000 = $45,000
      3. MDM is being implemented throughout the district right now. This eliminates the need for a person to be in charge of updating the iPad manually.
    3. Mr. Poland suggested that we distribute the upper-grades’ current classroom-iPad to the lower grades once the new labs are purchased.
    4. Questions were asked about Apple TVs. Approximate cost of those would be $1,200.
    5. There are some technology monies in the school budget, but only about $2,600.
    6. The Community Council unanimously approved the purchase of 3 new iPad labs with accessories.
  9. Attendance
    1. The council compared attendance rates from 2015 to this school year. It looks like numbers are sitting about the same as last year. Some data was missing, so Mr. Poland will bring exact numbers to the next meeting or email them to the council before then.
  10. Suggestions for next years’ SIP
    1. Have an attendance goal.
    2. The council will share possible SIP ideas through email, and finalize the SIP at our next meeting.
  11. Next Meeting will be held April 13, 2016 at 3:45pm. We will discuss the SIP for 2016-17. 

January 20, 2016

People in Attendance:

  • Buck Ekstrom
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Heather Mayhew
  • Tiffany Sherman
  • Suzette Cottrell

Meeting Notes:

  1. Enrichment
  2. SEM is currently offered grades 3-6. Mr. Ekstrom presented the idea of extending SEM services to include younger grades. He would increase Brandie Joos’ hours to 29 hours/week (an increase of about 10 hours per week). This will probably start next year. Update: The school JSSC decided to start implementing this the third week of February 2016.
  3. Community Council voted to approve up to $4,000 to use for this extended enrichment program (i.e. SEM). The vote was unanimous in favor of the motion.
  4. Parent Involvement with Community Council
    1. Tiffany Sherman will make some flyers for teachers to pass out at SEP conferences to encourage more parents to participate in Community Council. Heather Mayhew offered to help with this.
  5. Ipads
    1. Community Council discussed the possibility of buying more iPads.
    2. Do we need to hire someone to upkeep them? Didi Sharp may be available to help with this.
    3. Mr. Ekstrom will bring details on costs of iPads and personnel to our March meeting.
    4. Make sure to check and see if the district has software, etc. before we buy it elsewhere.
  6. Attendance
    1. Mr. Ekstrom shared the ranking system for class awards for those classes with 10 days of perfect attendance.
    2. The school needs an attendance boost. Mr. Ekstrom will send out a picture of himself dressed in a bunny suit. Teachers can show their students this picture to remind them of the reward for increasing school wide attendance by 1% this year.
    3. Community Council wants students to be rewarded for 100% attendance every term. Possible rewards might include lunch with the principal, pizza, donuts, cookies, hot cocoa, treats, decorate a sugar cookie with the principal, etc. This reward needs to be more than just a certificate. One member suggested doing the “party” by grade level so that students get to know each other across classrooms and have a smaller group with the administrator.
  7. Pencils
    1. Suzette Cottrell asked if it was possible for Community Council to buy pencils. These pencils are easier for the kids to hold and they don’t brake as easily, thus saving time and disruptions during lessons.
    2. Suzette has looked into getting the district warehouse to carry the triangle Tri-Write pencils. She sent a petition to Susan Spheres at the end of 1st term and hasn’t heard back. She will follow up with Susan.
  8. Other
    1. Assignments/Questions for Mr. Ekstrom:
      1. What awards/rewards will students receive for 100% attendance each term?
      2. Will you please send Community Council members an update on the bond election? Where is our school currently at on the list?
    2. At our next meeting discuss school copiers and cutters (safety). 

October 12, 2015

People in Attendance:

  • Buck Ekstrom/Jason Poland
  • Ron Bailey
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Heather Mayhew
  • Tiffany Sherman
  • Penelope Johnson (presenting info only)

Meeting Notes:

  1. We read, fixed, and approved minutes from 05/19/2015.
  2. Bond Election
    1. Penelope Johnson reported on her presentation to the school board regarding the upcoming bond election. She showed pictures of South Clearfield Elementary. She has 8 years personal experience with West Bountiful Elementary because her children attended there. Penelope invited parents to contact the school board (Julie Turner and/or Larry) and ask what steps we need to take next.
    2. Buck will email the Community Council members the spreadsheet with information comparing schools’ needs for the bond election.
  3. Attendance
    1. Attendance class awards have been created and “ranked”.
    2. Community Council decided that students should be awarded each term if they had 100% attendance.
    3. If the school achieves 96% attendance for the year, Mr. Ekstrom will spend the night on the roof in his bunny suit.
  4. Tutors
    1. Tutors will be with teachers one day, every other week from 8:30-9:00am. This will provide an opportunity for teachers and tutors to communicate. 1st grade has a tutor for 3 hours per day (approx. 1 hour per teacher) in the afternoons.
    2. We will do another survey on Scatter Group tutors at the end of the school year.
  5. The following people were elected to positions on the 2015-16 Community Council: Ron Bailey – President, Maude Beckman – Vice Chair, and Tiffany Sherman – Secretary.
  6. The budget is close to $30,000.
    1. All teachers have Smartboards except second grade. Heather Mayhew will ask 2nd grade if they want Smartboards.
    2. Do teachers want iPad or netbooks more?
    3. Michelle Wunderlich will create a grant-like form for teachers to fill out, if they want/need something for their classroom. She will email a rough draft next week.
  7. South Clearfield Elementary got a new STS. He will be here two full days each week.
  8. Community Council:
    1. We should try to get more parents on Community Council. Also, recruit upper grade teachers to be on Community Council.
    2. When and where are community council meetings this year? Ron thinks the meetings might address how to get more parents involved on Community Council.
    3. Schooltrustland.utah.gov. – All community council members need to watch the community council videos online.
    4. Buck will email, or post in the office, a form that the Community Council needs to sign.
    5. Next Community Council Meetings:
      1. Wed. November 18 @ 3:45
      2. Wed. January 20 @ 3:45
      3. Wed. March 16 @ 3:45
      4. Wed. April 13 @ 3:45
  9. November’s agenda:
    1. Discuss Title I funds
    2. Report on bond efforts. Spread efforts through social media & PTA.

May 19, 2015

People in Attendance:

  • Buck Ekstrom
  • Maude Beckman
  • Carey Yardley
  • Alisa Clark
  • Joy Poulsen
  • Tiffany Sherman
  • Suzette Cottrell

Meeting Notes:

  1. We read, fixed, and approved minutes from 4/7/15.
  2. PLCs
    1. Next year SPED wants to attend PLCs.
    2. Teacher/staff development on PLCs will be provided.
  3. DIBELS scores were good this year. The district had a team of people give the assessment. Next year the district will not have a team and schools will be responsible for providing the assessment. South Clearfield’s growth scores went up really high compared to the district this year.
  4. Attendance
    1. Next year we will continue to award students for good attendance. We will use something different than airplanes and class rewards will be ranked.
    2. Possibly reward 100% attendance for individual students each term.
  5. Math Competition
    1. Next year the school will have a math competition similar to the reading competition this year. We are thinking of doing a baseball theme and calling it the “World Series Math Competition”.
  6. School Improvement Plan 2015-16
    1. Community council looked over the rough draft version of next year’s School Improvement Plan.
    2. Next year we will have a new vision statement that is meaning and specific to South Clearfield Elementary.
    3. Parent surveys will be during SEP conferences next year. Parents will be able to go into a school computer lab to complete the survey.
    4. South Clearfield Elementary will be on the next bond election.
    5. Make sure Ami Martinez gets an apple TV for her classroom.
    6. Community Council is thinking of using some funds to hire afternoon tutors for 1st grade next year.
      1. Tiffany Sherman will send out an email to the teachers asking what they would like and might need in their classrooms next year. Teachers will need to write a statement about why they want/need that item and how it will benefit their classroom (like a mini-grant).
      2. Items bought with Community Council funds are property of the school and do not follow teachers to other schools.
      3. Funds might be used to purchase math manipulatives that are missing from the basic grade-level kits.
    7. Scatter Groups
      1. Buck will send out an email requesting feedback on tutors.
      2. Next year teachers might be able to share students between grade levels for scatter groups (e.g. a 1st grader might attend a 2nd grade scatter group). The drawback is that a few students could miss some whole-class instruction time.
      3. Additionally, next year teachers might be able to talk to tutors in the library during the first 5 minutes of their lunch once a week. This would be a designated time for teachers and tutors to collaborate. Buck asked the teachers on community council to share this idea with their teams.
  7. Voting for Next Year’s Community Council
    1. Buck will send out an email inviting parents to volunteer for 2015-16 community council. 

April 7, 2015

People in Attendance: Buck Ekstrom, Jason Poland, Ron Bailey, Maude Beckman, Michelle Wunderlich, Carey Yardley, Alisa Clark, Joy Poulsen, Tiffany Sherman, Suzette Cottrell.

Meeting Notes:

  1. We read, fixed, and approved minutes from 2/10/14.
  2. Current Data
    1. Mr. Ekstrom presented school data on DIBELS& SAGE 2015.
  3. Brainstorm SIP Goals for Next School Year
    1. Attendance – Focus on improving school wide attendance and chronic absences

          Action Steps: Talk with parents, Be positive and encouraging school wide

  1. Behavior - Track & improve behavior problems
  2. Writing – Improve by 5.37%
  3. Math – Improve by 5.74%

     Action Step: Do a math competition on basic facts like we did with reading this year.

Need more collaboration between SPED and general ed. Bring SPED into the classroom.

Other Ideas for next year

CMI math program? 

February 10, 2015

People in Attendance:

  • Buck Ekstrom
  • Jason Poland
  • Ron Bailey
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Alisa Clark
  • Joy Poulsen
  • Tiffany Sherman

Meeting Notes:

  1. We read, fixed, and approved minutes from 12/9/14.
  2. Smart Boards/ Apple TV
    1. ½ the school currently has Smart Boards.
    2. Administrators are trying to acquire as many iPads as possible.
    3. Currently we have some apple TVs, but they will not work with the teacher’s projectors. New projectors have been ordered for all the classrooms.
  3. Recess Before Lunch
    1. Maude Beckman heard about the idea of having recess before lunch. She shared this idea with the council.
    2. The council discussed the pros and cons of having recess before lunch.
    3. Mrs. Clark & Mrs. Poulsen shared their personal experiences with this routine at their former schools.
    4. Mr. Bailey shared information from a website “Peaceful Playgrounds”.
    5. Mr. Ekstrom suggested another option: using a 10 minute egg-timer. Students would need to stay in the lunch room at least ten minutes before they could go outside to recess. This would encourage them to slow down and eat more of their food, rather than rushing to get outside for recess.
    6. We will bring this idea up with JSSC and/or the faculty.
  4. Extending the Reading Super Bowl
    1. The kids got really excited about reading during the Super Bowl competition.
    2. Michelle Wunderlich asked if the school could do more reading competitions like the reading super bowl. The hope is to continue the enthusiasm for reading.
    3. We discussed several options (monthly, quarterly, bi-annual competitions, etc.). The Book-It program and a Kentucky Derby reading competition were also mentioned.
    4. The council agreed that the school should do the Reading Super Bowl again next year, and possibly add a “World Series” reading competition at the beginning of the year.
  5. School Improvement Plan
    1. Before the next meeting (April 7th) ask teachers what they need and want for next year.
    2. Next year’s SIP goals will be discussed on April 7, 2015. The goals will be based on data brought to the meeting.
  6. Other
    1. Can Trust Land funds be used for field trips?
    2. Tardies have dropped a lot and attendance has improved since last year. 

January 20, 2015

People in Attendance:

  • Buck Ekstrom
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Heather Mayhew
  • Tiffany Sherman
  • Suzette Cottrell

 Meeting Notes:

  1. Enrichment
  2. SEM is currently offered grades 3-6. Mr. Ekstrom presented the idea of extending SEM services to include younger grades. He would increase Brandie Joos’ hours to 29 hours/week (an increase of about 10 hours per week). This will probably start next year. Update: The school JSSC decided to start implementing this the third week of February 2016.
  3. Community Council voted to approve up to $4,000 to use for this extended enrichment program (i.e. SEM). The vote was unanimous in favor of the motion.
  4. Parent Involvement with Community Council
    1. Tiffany Sherman will make some flyers for teachers to pass out at SEP conferences to encourage more parents to participate in Community Council. Heather Mayhew offered to help with this.
  5. Ipads
    1. Community Council discussed the possibility of buying more iPads.
    2. Do we need to hire someone to upkeep them? Didi Sharp may be available to help with this.
    3. Mr. Ekstrom will bring details on costs of iPads and personnel to our March meeting.
    4. Make sure to check and see if the district has software, etc. before we buy it elsewhere.
  6. Attendance
    1. Mr. Ekstrom shared the ranking system for class awards for those classes with 10 days of perfect attendance.
    2. The school needs an attendance boost. Mr. Ekstrom will send out a picture of himself dressed in a bunny suit. Teachers can show their students this picture to remind them of the reward for increasing school wide attendance by 1% this year.
    3. Community Council wants students to be rewarded for 100% attendance every term. Possible rewards might include lunch with the principal, pizza, donuts, cookies, hot cocoa, treats, decorate a sugar cookie with the principal, etc. This reward needs to be more than just a certificate. One member suggested doing the “party” by grade level so that students get to know each other across classrooms and have a smaller group with the administrator.
  7. Pencils
    1. Suzette Cottrell asked if it was possible for Community Council to buy pencils. These pencils are easier for the kids to hold and they don’t brake as easily, thus saving time and disruptions during lessons.
    2. Suzette has looked into getting the district warehouse to carry the triangle Tri-Write pencils. She sent a petition to Susan Spheres at the end of 1st term and hasn’t heard back. She will follow up with Susan.
  8. Other
    1. Assignments/Questions for Mr. Ekstrom:
      1. What awards/rewards will students receive for 100% attendance each term?
      2. Will you please send Community Council members an update on the bond election? Where is our school currently at on the list?
    2. At our next meeting discuss school copiers and cutters (safety).
  • December 9, 2014

People in Attendance:

  • Buck Ekstrom
  • Jason Poland
  • Ron Bailey
  • Maude Beckman
  • Michelle Wunderlich
  • Carey Yardley
  • Alissa Clark
  • Joy Poulsen
  • Suzette Cottrell
  • Tiffany Sherman

Meeting Notes:

  1. We read and approved minutes from 10/7/14.
  2. Parking Difficulties
  1. Parents are double parking. Kids are walking between buses to get to their parent’s car.
  2. Mr. Ekstrom will do a call out to remind parents of safety procedures. Mr. Ekstrom and Mr. Poland will also be outside monitoring.
  1. Money
  1. Community council can spend the money previously designated for Coach J.
  2. Possible ideas for spending money:
    1. New projectors and light bulbs are needed in teachers’ classrooms.
    2. Professional development for teacher’s with SMART boards. Previous trainings were not the most effective. Mr. Ekstrom, Mr. Poland, and Mrs. Cottrell know some teachers that are well-qualified to provide this professional development.
      1. PD trainers would be paid a stipend ranging from $50-100 per visit.
  1. Recess Balls
  1. Students have not been taking care of recess balls. Concerns were voiced about students losing the privilege to use balls at recess.
  2. Alternative Solutions:
    1. Yard duties can give out Panther Pride tickets to helpful students who retrieve balls at the end of recess.
    2. Have a more positive attitude (e.g. positive praise)
    3. Teachers could have an equipment check-out list.
  1. Discipline Program Progress
  1. The program seems to be working well. At the beginning of the year students were testing limits, now Mr. Poland mostly deals with chronic behaviors. Administrators are managing the 6th graders. Next year will be even better because students will know our administrators.
  2. Students seem excited about the attendance party with administrators. Keep doing Panther Pride.
  1. Report on Multicultural dinner.
  1. It went well. The food was delicious! Mr. Ekstrom wants to do it twice a year.
  1. View of Our School
  1. It’s good. “It feels like Christmas”.
  2. Mr. Ekstrom is working with other principals to help build community in Clearfield. For example, the principal of Clearfield High School (CHS) is printing banners for all elementary school that feed into CHS. The banners are to help students get excited about attending CHS.
  3. Communication between the parents and school seems good.
  1. Mr. Ekstrom shared accomplishments of Davis School District.
    1. Davis has the highest graduation rate in the State of Utah at 90%.
    2. Davis leads the state in the # of concurrent enrollment classes attended.
  2. Other:
  1. SMART boards are now up and running, except for one (Mrs. Morrison’s).
  2. South Clearfield Elementary received a grant for robots. The robots will primarily be used in SEM and the S.T.E.M. club.
  • October 7, 2014
  1. We reviewed the attendance policy and incentive program at South Clearfield Elementary. We also discussed how attendance rates influence graduation rates.
  2. We reviewed the purpose and role of community council.
    1. We need to get more parents to participate in community council. There should be at least 2 more parents than staff members at all times.
  3. Mr. Ekstrom explained where the Trust Land money comes from.
  4. The community council bought SmartBoards for 14 teachers. Some of the teachers have SmartBoards that are not working correctly. A work order was submitted at the end of August, but it has not been filled.
    1. Kelly will write a letter to the technology department addressing our concerns.
  5. Suzette Cottrell was selected as Vice Chair of the Community Council for 2014-15.
  6. Tiffany Sherman was selected as secretary for the Community Council for 2014-15.
  7. Ron is trying to build bridges with the Hispanic members of our school community. We would love to have their voices heard. Our ELL teacher is planning a cultural dinner for these families.
  8. School-wide Behavior Plan:
    1. We reviewed the school-wide behavior plan.

March 27, 2014

Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, Ginger Paxman and Patty Arbon

Academic Needs: Math-number sense, math facts, ideas on application of concepts, more computer time, pre/post common assessment(knowing which students need extra help, which need enrichment throughout the school year) Ron Bailey will help develop a spread sheet during the summer to track students. Make better use of our computer labs.

Reading- We have a change in assessment and need more keyboarding skills, to be able to type their informational/ opinion writing after drafting their piece.(more computer time) We have worked on reading two articles and writing using the articles as reference, and seem to be progressing well, although we need more practice on the computer typing them. We also need more rigor on informational text and deeper level questions.

Needs:

focused school wide goals

  • rigor with high expectations
  • more intentional use in our computer labs
  • Goal: Learning For Growth in All Students

School Trust land Priorities:

In our plan it was stated: If actual funds were left, we would spend the funds on technology needs. We will pull the extra funds from land trust /title l / TAP to purchase SMART boards. We will work from 6th grade on down. We will also, look into a grant to make this a possibility for all classrooms.

  • SNAP: We looked over the plan and made the adjustment of…. We have some students who are exiting the school grounds to Fisher Park and exiting by the Clearfield Skate Park to 1000 East.
  • SAGE: Parents have the option to opt out. Our new assessment for 3-6th will be SAGE. We discuss how that will have deeper level of knowledge questions and
  • the writing portion has been added. The needs we have as school for students to be successful in showing what they know.

School Discipline Plan- We have implemented our "Panther Pride"

  • Teachers who see students following the rules give out tickets, the tickets are place in a classroom box, 2 tickets are drawn daily (going to 2-3 times a week) and sent to put their ticket on the Panther Pride board. When we have a row completed, those students are called down to collect a prize.
  • The Discipline committee has met to discuss and plan the phases 2. We had a lot of great discussion and will meet after spring break to put more of the plan in place.

Other items:

Spanish Translator/Interpreter is in place and has worked on letters, call outs and forms.

  • School Improvement Plan- Davis Conference Center April 14th
  • Next meeting April 23rd at 4:00

Jan. 23, 2014

Conference Room

Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, and Patty Arbon

Past minutes read

Exercise balls: They have been reordered with sand in them for better classroom management.

School Trust land plan: read and answered questions:

 Fitness program-recess activities-every week- this is a volunteer participation by students. Coach J will rotate through multiple activities.

Pedometer data-how many steps k-3 grade students took during the fall and will recollect data in spring.

Off/on task behavior- coach J observed 40 classes to see how on task students were during class, will collect data to see if activities increase on task behavior.

Faculty wellness challenge-fitness level of teachers fall and then in spring again.

 Parent Volunteer- We are still in need of the parent volunteer. This position will help coordinate volunteer needs and help in our school. We will put the position on the district web site with a preference going to a Spanish speaker.

Other items:

Training on transitional activities to have learning happening even in our transitions.

Comcast internet for homes of school children without internet for 10.00 per month.

Language Arts ; Went over mclass (DIBELS) data

Results: Well Below students at the beginning of the year: 69% stayed well below, 28% moved up to below students and 28% became benchmark students.

Below students at the beginning of the year: 21% went down to well below, 35% stayed at below and 44% went up to benchmark.

Benchmark students at the beginning of the year: 1% went down to well below, 4% went to below and 95% stayed benchmark.

Needs:

How can we gage throughout the school year how are students are doing in math and science? Not waiting until SAGE testing.

Oct. 24, 2013

Conference Room

Names of members present: Leslee Wright, Cheryl Wilson, Maude Beckman, Carey Yardley, Ron Bailey, Debbie Williams, Ginger Paxman, and Patty Arbon

Ron Bailey was appointed Chair of community council

Training: There will be two trainings for community council, one on Oct. 29th and the other on Nov, 7th. Ron and Patty will attend the training on Nov. 7th.

Rules and Roles: WE read them over and discussed.

School improvement plan: read and answered questions

Other items:

Training on transitional activities to have learning happening even in our transitions.

We have 3 classes with the exercise balls for every student. Morrison, Christensen and Miller.

Needs:

Parent volunteer coordinator

More help with our ELL students –what are some extra resources we may have besides our ELL tutor and Latinos in Action.(especially for our 4-6th grade students) It was decided that we will discuss this more at our next meeting

 

School Improvement and LAND Trust Plans

Link to the School Improvement Page on the Assessment Department.

Assessment's School Improvement Page
- Click on the "SIP" tab on the top of the page
     - Click on the "Current Plans" tab half way down the page
     - From here, you can find your school and the composite school plan ​​​​​​​

SCHOOL’S PURPOSE

MISSION

Shared Inspired Learning!

VISION

Our school family inspires caring and confident children with a laser focus on learning first, so that students will: 1) Work hard, 2) Make smart choices, 3) Attend college, & 4) Learn to Serve.

SCHOOL PURPOSE

The purpose of South Clearfield Elementary is to promote the mission of learning first for all.  To accomplish our purpose we do our best to create a compelling place to learn!

DESCRIPTION OF THE SCHOOL

COMMUNITY

 South Clearfield Elementary is a Title 1 school located at 990 E. 700 S. in Clearfield, Utah. We are in a suburban residential community located fairly close to Hill Air Force Base. 

STUDENT BODY

Our student body reflects a very diverse population and is composed of 66% Caucasian, 22% Hispanic/Latino, 3% Native American, 2% Asian, 4% African American and 6% Pacific Islander.  We have approximately 650 students enrolled.

STAFF 

We have 24 highly qualified licensed classroom teachers, 3 licensed Special Education teachers, .5 instructional coaches, 2 administrators, .5 school counselor and .5 psychologist, 22 highly qualified para-­‐professionals and various other support staff.  

SCHOOL CULTURE

Teachers and staff members are devoted and committed to helping every child find success through meaningful learning experiences and activities. Teachers have a shared vision regarding the safety and progress of every child and work collaboratively to ensure the well-­‐being and development of all children. Support staff are committed to providing a safe and welcoming environment.    

UNIQUE FEATURES & CHALLENGES

Some of our unique challenges include a high percentage of student mobility, a lack of parental involvement, student behaviors and ELL needs. Students have a lack of technology in the home. Because of these challenges we struggle to keep the high level learners enriched.    

ADDITIONAL INFORMATION

We have a Before and After-­‐school program to accommodate the needs of families.  We also maintain a Head-­‐Start/Pre-­‐school program and utilize Latinos in Action from North Davis Jr. High to further the development and growth in reading and math. 

NEEDS ANALYSIS

NOTABLE ACHIEVEMENTS

  1. On time students have improved
  2. LCM has been streamlined
  3. Atmosphere at the school is positive and uplifting
  4. Every classroom has an Apple TV, ceiling mounted Projector, document camera, audio enhanced system, 6 iPads, and small computer lab
  5. Double amount of students who are served by LIAs
  6. Chronic absentee students from last year have improved
  7. Three mobile iPad labs with charging carts

AREAS OF RECENT IMPROVEMENT

  1. DIBELS scores improved from beginning of year
  2. On time students has improved
  3. LCM has been streamlined (but still needs some improvement)
  4. Atmosphere at the school is positive and uplifting
  5. ESL parent involvement has increased
  6. 750 people attended Math Night

AREAS OF NEEDED IMPROVEMENT

  1.  Better communication with classified staff.
  2. Tier I instruction
    1. Continually improving it by discussion strategies in PLCs.
    2. Math coach and ELA support and training.
  3. Goal that says 80% students get it after tier I, if not need re-teaching
  4. Increase student performance expectations on formative assessments
  5. School wide initial benchmarks for math
  6. PLCs
    1. Classroom data needs to drive the conversation for the grade level
    2. Determine if individual student needs additional resources or a to reteach a concept to the entire class
    3. PLCs are designed to view and analyze data to make teaching decisions, not necessarily to plan the next weeks lessons
    4. Team working towards common goal of teaching the whole grade level instead of individual classroom
    5. Grade level team curriculum mapping 

Promote school-wide pride in our school by creating a school song, Panther Pledge, etc.  

Become Involved

Serving on the School's Community Council

Serving on our School Community Council is a wonderful way for parents and teachers to contribute and help improve academic performance at our school. The school receives an annual dividend from the school trust lands. Our council decides how these funds will be used.

This year our school received approximately $50,000 from the School LAND Trust Program! The council reviews and prepares other academic plans for our students each year. All plans are reviewed for final approval by our school board. Councils also act in an advisory capacity to school and school district administrations.

Watch for information on Community Council elections to be posted here in late spring or early summer. Elections are held at the beginning of the school year. Additionally, there may be occasional vacancies during the year that are filled by appointment by the remaining members of the Council. If a vacancy occurs, notice of the vacancy and an application form for those interested in serving will be posted here.

Watch for information on School Community Council elections to be posted here.

School Trust Land Election Information Website

Rules of Order

Rules of Order and Procedure – School Community Council 

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Be sure the opinions of those you represent are included in discussions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

CONDUCTING A MEETING

All meetings are open to the public and the public is welcome to attend.

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting.

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting.

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner.

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53A-1a-108.1(10).  Items on the agenda take priority over other discussions coming before the council.  Council action will be taken by motions and voting with votes and motions recorded in the minutes.

A motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required and then, without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

Attached is a chart that could be used if the council feels they would like to use additional motions of Parliamentary Procedure in their meetings.

  • A tie vote is a lost vote.
  • A main motion may be amended.
  • Nominations can be closed by saying, “I move to close nominations.”
  • Most motions are main motions.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous question.”  This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion. 

 

Election of the Chair and Vice-chair

 After the school community council is seated each year, the school community council shall annually elect at the council’s first meeting a chair and vice-chair. The chair shall be elected from the parent members and the vice-chair shall be elected from the parent or school employee members, excluding the principal.   The principal will conduct the election for chair and vice-chair, in that order, according to the following procedure:  a) Members interested in either office may use the self-nomination process.  Nominations may also be made by other council members. b) Voting shall be by regular voice vote by the school community council.  A nominee must receive a majority vote of the council members present.  Should no nominee receive a majority vote, further nominations may be made, and subsequent elections will be conducted by secret ballot until a nominee receives a majority.  When a vacancy occurs in the office of chair or vice-chair for any reason, a replacement shall be elected for the unexpired term.

Removal and Replacement

If a member of the council fails to attend three consecutive meetings without being excused in advance, or fails to perform the duties of his/her office, the members of the council shall remove him/her from office and declare the position vacant.  The position shall be filled by the regularly established election procedure.

Conflict of Interest

A member who has a personal or private interest in any proposed or pending matter which presents a conflict of interest will disclose such interest and will not vote unless the member’s participation is necessary to obtain a quorum or otherwise to enable the Council to act. 

Laws and Rules

Yearly Expenditures

Trustland Expenditures 2018-2019
Salary ($93,000)    
   Attendance 2000 Salaries to serve more children
   SEM 6000 Extra time to serve more children
   Tutors (2nd grade) 21000 Three 2nd  grade tutors
   Tutors Other 2000 Language Arts
   Teacher 50000 Teacher salary + benefits to lower class size
   Americorp 6000 Mentor for Success, Read to Achieve
   Math PD Substitutes 7000 For CMI training
Tech/Equip 6000 10 iPads + cases, 4 cloudbooks (5th grade)
Software 1000 Mastery Connect (3 classes)
Carryover to 2020 5000  
BUDGET Total  106000